Administration & Business Support Coordinator

A global landscape architecture and engineering practice in Indiranagar is hiring an Administration & Business Support Coordinator for its Bengaluru office. The role will serve as the local coordination point for centralized business support functions, including Corporate Administration, Human Resources, Finance, MIS, and IT.

The position will coordinate day-to-day office operations and support the delivery of shared services at the Bengaluru office while working closely with the central corporate team.

Key Responsibilities

• Act as the local coordination point for Corporate Administration, HR, Finance, MIS, and IT functions.
• Coordinate with the central corporate team to facilitate shared services for the Bengaluru office.
• Coordinate day-to-day office activities and ensure adherence to relevant company procedures and policies.
• Liaise with banks and Chartered Accountants (CAs) regarding documentation, statutory filings, and finance-related coordination.
• Coordinate with employees on HR and MIS-related communications, data collection, onboarding support, and queries.
• Coordinate with IT vendors and service providers for procurement, maintenance, and technical support requirements.
• Manage office facilities, including premises maintenance, equipment, housekeeping, and vendor relationships.
• Act as the first point of contact for external vendors, service providers, and office visitors.
• Handle front office activities, including phone calls, emails, correspondence, memos, and presentations.
• Monitor office supplies and coordinate procurement based on office requirements.
• Arrange travel requirements for visiting senior managers and staff as required.
• Maintain and update business registrations, licences, and compliance records in coordination with the central corporate team.
• Coordinate with relevant government authorities regarding registrations, renewals, and statutory compliance requirements.
• Supervise cleaning staff and maintain cleanliness and orderliness of the office.
• Maintain appropriate records and handle confidential information with discretion.
• Support other duties assigned by the Business Support Director or Studio Manager.

Requirements

• Bachelor's degree in a relevant discipline; a qualification in IT will be an advantage.
• Minimum 5 years of experience as an Office Administrator, Office Coordinator, or in a similar role.
• Experience working in a shared services or multi-departmental coordination environment will be an advantage.
• Experience managing office administration, facilities, vendors, and day-to-day office operations.
• Knowledge and experience in business registrations, statutory compliance, and coordination with government authorities in India.
• Experience liaising with banks, auditors, Chartered Accountants, and external service providers.
• Proficiency in MS Office applications.
• Hands-on experience with office management and ERP systems.
• Strong written and verbal communication skills in English.
• Ability to manage multiple priorities across different departments.
• Ability to handle confidential information with discretion.

Work Schedule

• Location: Indiranagar, Bangalore
• Working days: Monday - Friday (9:00 AM - 6:30 PM)