Administrative Assistant

Administration Full Time Alberta $40,000 - $50,000 CAD per year

NUMIS CPAs Inc is looking for a highly organized and detail-orientedAdministrative Assistantto join our team! Reporting to the Admin Manager, you will play a key role in providing essential support to our staff and clients while ensuring smooth execution of daily operations.

Responsibilities

• Greet and assist clients and visitors at the front desk, ensuring a professional and welcoming experience.
• Communicate with the CRA to address inquiries and resolve any issues on behalf of clients.
• Assist with payment processing to ensure smooth and efficient transactions.
• Enhance client satisfaction by delivering high-quality, timely, and responsive services
• Draft and prepare various communications, including emails and client letters.
• Support workflow efficiency by managing the intake of client documents and ensuring the timely delivery of finalized materials.
• Assist with general administrative tasks as directed by the Office Manager, contributing to overall office efficiency.
• Leverage technology to optimize accuracy and improve efficiency in daily tasks.

Qualifications and Experience

• Required:Solid understanding of Canadian tax laws and regulations, including personal, corporate, and sales tax frameworks (whether from school, volunteering, or work experience - experience can include tax courses or income tax preparer volunteer, etc)
• 1+ years of office/administrative experience, with at least some experience in Public Accounting preferred
• Strong written and verbal communication in English
• Strong listening skills with the ability to take action on direction
• Fast, accurate task execution within a multitasking atmosphere
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, OneDrive, Teams, SharePoint)
• Comfortable in a paperless environment and with various types of technology
• Experience with Caseware, iFirm, or accounting software is a plus
• Excellent time management and multitasking abilities
• Able to work independently and collaboratively as needed
• Skilled at meeting deadlines and managing competing priorities
• Must have a valid driver’s license and access to a personal vehicle for job-related errands as needed

Why work for us

• A flex benefits plan that can be personalized to fit your needs, for you and your family
• We have a very supportive administrative team, who will support and help you with training and understanding our processes & responsibilities. This is not a standalone role, and you will be very supported by your manager and coworkers
• We truly value hard work and dedication, and we're committed to recognizing that through fair promotions and compensation for those who demonstrate this throughout their tenure within our company
• We provide paid lunch breaks daily, and flexible start and end times (as long as core business operating hours are met)
• Company-wide team events, including our annual Tax Season Celebration with travel and accommodations covered for out-of-town employees

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