Executive Administrative Assistant

We’re Hiring | Executive Administrative Assistant

We at Mukesh Manish & Kalpesh Firm are looking for a proactive and detail-oriented Executive Administrative Assistant to support our audit leadership and teams with end-to-end administrative, coordination, and documentation responsibilities.

Key Responsibilities:

Travel Arrangement & Planning-

• Coordinate partner's travel arrangements, including booking modes and after factoring suitability, proximity, standard of transportation and hotels.
• Centralize team travel bookings and ensure appropriate arrangements based on flexibility and client engagement terms.

Calendar & Schedule Management-

• Understanding from the partner and blocking calendars based on partner and team requirements to ensure critical events and meetings are visible and efficiently managed.

Organizing and Planning Training & Events-

• Plan surprise training events for team building and ensure suitable availability of resources like conference rooms and recording options.

Assistance in Print outs and Archival-

• Creating print sets, manage approvals, and ensure completeness/standard quality check before offering to the Partner for his review. Also, manage archival of Proposals, Final deliverables and client folders.

Reimbursement Management-

• Handle reimbursement files, process payments, and ensure compliance with reimbursement policies.

Timesheet Coordination-

• Manage timesheet updates by the Team Members on OneDrive, getting it reviewed and approved by seniors/partner, and sending to centralized teams.

Profile Updation-

• Update audit and partner profiles accurately and in a timely manner

Document Review Support-

• Review of the document by ensuring adherence to established standards, conducting thorough filtering reviews to check technical aspects as needed, and offering them for partner review only after formatting and quality checks

Office boy coordination-

• Planning and managing office boy coordination based on requirements communicated by partners and team members.

Team Follow-ups & Administrative Support-

• Follow-up with team members on various administrative aspects such as partner responses, reimbursement submissions, and related internal requirements.