Admin & Executive Coordinator

Get Staff Now is seeking a highly organised and proactive Administration & Executive Coordinator to support our CEO, leadership team and day-to-day business operations.

We're looking for someone who loves checklists, calendars and follow-ups, takes initiative and keeps multiple priorities moving without needing constant direction.

Administration & Executive Coordinator

Melbourne CBD | Full-Time

Get Staff Now is seeking a highly organised and proactive Administration & Executive Coordinator to support our CEO, leadership team and day-to-day business operations.

We're looking for someone who loves checklists, calendars and follow-ups, takes initiative and keeps multiple priorities moving without needing constant direction.

Key Responsibilities

• Executive and general administrative support.

• Coordinate flights, accommodation, Ubers, meetings and calendars.

• Receive calls and accurately log staffing/client requests.

• Prepare contracts, documents and coordinate Stat Decs.

• Coordinate workshops, expos, events, hampers and business materials.

• Manage social media content and assist with marketing campaigns.

• Create professional flyers, brochures and marketing collateral.

• Provide administrative support across FoundU and Monday.com

• Coordinate with external HR and payroll providers.

• Track outstanding actions, follow up deadlines and escalat ... required.

About You

You will be highly organised, detail-focused and comfortable working in a fast-paced environment. You'll take ownership, follow things through to completion and be confident reminding team members and senior management when something needs action.

Essential:

• Strong administration/coordination experience.

• Graphic design skills.

• Social media marketing experience.

• Excellent written and verbal communication.

• Strong organisational and time-management skills.

• Ability to manage multiple priorities independently.

Experience in recruitment/labour hire, FoundU, payroll or HR administration will be highly regarded.

Why Join Us?

You'll work closely with our CEO and leadership team in a varied role with genuine responsibility and the opportunity to grow with an expanding national workforce business.

Get Staff Now — Australia's Most Trusted Workforce Partner.

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