Office Administrator

Job Description:

Our office is located in Kalapatti (near Coimbatore International Airport). We are looking for an experienced full-time candidate with decent communication, coordination, and strong multitasking abilities to efficiently manage day-to-day responsibilities and maintain a high level of productivity in the office environment.

Key Responsibilities:

• Office Management: Handling maintenance staffs daily duties (Housekeepers, Gardner, Office boys & Security Guards) to ensure smooth office operations and proper facility upkeep.
• Record Keeping and Compliance: Maintain organized records and documentation, ensure adherence to company policies and procedures, and support compliance-related activities.
• Communication Management: Handle emails, internal communications, and coordinate effectively with management, employees & vendors.
• Procurement and Supply Management: Manage the procurement of office supplies, coordinate with vendors, monitor inventory levels, and ensure timely maintenance of office equipment and facilities..
• Document Preparation: Preparing reports, updating records, maintaining administrative documents, and supporting day-to-day office documentation requirements.
• Problem Solving: Address daily administrative issues promptly, coordinate resolutions, and ensure efficient and uninterrupted office operations.
• Meeting & Event Coordination: Assist in arranging meetings, visitor management, conference room scheduling, and office events or employee engagement activities.
• Support to Management: Provide administrative support to management teams by coordinating schedules, preparing reports, and assisting with operational tasks as required.

Required Skills:

• Good communication and interpersonal skills.
• Proficiency in Microsoft Office applications, especially Word and Excel.
• Strong organizational and multitasking abilities.
• Ability to work independently as well as collaboratively within a team environment.
• Candidate should possess a two-wheeler and driving license for office-related coordination activities.
• Preference will be given to candidates residing in or around Coimbatore.