Administrative Assistant

Intyllus Accounting and Consulting LLP is hiring Administrative Assistant.

Location: Ahmedabad, Gujarat (Iscon Ambli Road)

Job Type: Full-time - On Site (No Hybrid/WFH)

Intyllus Accounting and Consulting LLP is looking for a proactive and detail-oriented Administrative Executive to join our growing team.

About Us:

Intyllus Accounting and Consulting LLP is the India back office of Intyllus Advisors, a Maryland, USA-based accounting and advisory firm. Our India office supports the US team by delivering high-quality accounting, tax, and operational services. We are a close-knit team of 14 professionals who value collaboration, ownership, and continuous learning.

Responsibilities:

Key Responsibilities:

Office Administration

• Ensure smooth day-to-day office operations.

• Maintain office cleanliness and maintenance.

• Monitor office emails.

• Update project planning trackers based on management instructions.

• Coordinate with external vendors and service providers for inventory managementand maintenance.

• Decorate the office for festivals and special occasions.

• Organize office events, celebrations, and team lunches.

Accounting & Administrative Support

• Maintain petty cash records and update entries in Zoho Books.

• Assist in maintaining invoices, records, and office documentation.

• Process monthly rent, salary, janitor, and other administrative payments.

• Coordinate Professional Tax payments.

• Coordinate TDS payments on rent and salaries.

• Assist with GST payments and return filings.

• Assist with TDS return filings.

HR & Recruitment

• Prepare job descriptions and post vacancies on job portals.

• Source and shortlist candidates based on hiring requirements.

• Maintain candidate databases.

• Coordinate interviews with management.

• Prepare offer letters and complete pre-joining documentation.

• Conduct employee onboarding activities.

• Coordinate with the US team for user ID creation and IT setup.

• Arrange laptops, monitors, keyboards, and other equipment for new employees.

• Conduct office orientation for new joiners.

Employee Lifecycle Management

• Maintain employee records and documentation.

• Update employee information in Zoho Payroll.

• Manage employee leave records and approvals.

• Coordinate employee exit formalities.

• Ensure completion of offboarding documentation and asset return.

• Coordinate with the US team regarding employee exits.

Office Management

• Monitor office inventory, including pantry, stationery, and printing supplies.

• Procure office supplies as required.

• Ensure IT equipment is functional and arrange maintenance when necessary.

• Monitor lease renewals and communicate renewal timelines to management.

• Coordinate annual rent revisions where applicable.

Qualifications:

• Bachelor's degree in any discipline
• 2–4 years of experience in Administration or Office Management
• Excellent organizational and multitasking skills
• Strong communication and interpersonal abilities
• Excellent verbal and written English communication skills are mandatory. This role involves frequent communication with our US team and extensive written correspondence in English. Candidates who do not demonstrate strong English communication skills will not be considered for the interview process.
• Working knowledge of Microsoft Office
• Basic understanding of payroll, TDS, GST, and office accounting processes
• Experience with Zoho Books or Zoho Payroll is an added advantage

Working Hours:

Monday to Friday

10:00 AM – 6:30 PM

Please note: Saturdays are working during the US Tax Season (February–April and August–October).

If you're someone who enjoys taking ownership, thrives in a dynamic work environment, and wants to contribute to a growing organization, we'd love to hear from you.

To apply, please send your resume to