Office Admin Support / Executive Assistant

Office Admin Support / Executive Assistant

70k-80k

Hours: 8:30AM to 5:00PM

Brisbane – Hemmant

Looking for a role that offers variety, responsibility, and the opportunity to work closely with senior leadership?

4C Group is growing, and we're looking for a proactive and highly organised Office Support / Personal Assistant to join our Brisbane team.

This role sits at the centre of our business, providing reception, administration, recruitment support, and operational assistance while working closely with the Managing Director. It's an excellent opportunity for someone who enjoys variety, takes initiative, and wants to grow into a trusted executive support role.

About 4C Group

4C Group is a national leader in Cold Chain Logistics Services, partnering with major clients across Australia. We pride ourselves on our strong relationships, reliability, and supportive team culture.

The Opportunity

You will be the face of our Brisbane office, supporting daily operations while assisting the Managing Director with business projects, calendar management, travel coordination, and administration.

No two days are the same, and you'll play a key role in ensuring the office runs smoothly while supporting a growing national business.

Key Responsibilities

Reception & Office Support

• Manage the main reception area and provide a professional first impression
• Welcome candidates, clients, suppliers, and visitors
• Answer and direct incoming phone calls
• Manage incoming and outgoing mail and deliveries
• Coordinate meeting rooms and office facilities
• Maintain a professional and organised office environment
• Assist with team engagement activities and office morale

Administration & Operations Support

• Provide general administrative support to Brisbane operations
• Coordinate customer bookings and scheduling requirements
• Maintain accurate records, databases, and operational systems
• Data entry and system updates
• Monitor shared inboxes and respond to enquiries
• Prepare reports, documents, and operational paperwork
• Support operational projects and business initiatives as required

Recruitment Support

• Assist with recruitment administration and interview coordination
• Communicate with candidates throughout the recruitment process
• Welcome candidates attending interviews
• Assist with onboarding administration and employment documentation

Personal Assistant Support

• Act as the primary point of contact between the Managing Director and operational teams
• Coordinate calendars, meetings, and appointments
• Arrange travel, accommodation, and itineraries
• Assist with project coordination and business improvement initiatives
• Support the implementation of new systems and processes
• Prepare presentations, reports, and meeting documentation

Skills & Experience

• Excellent communication and interpersonal skills
• Strong organisational and time-management abilities
• Professional and friendly phone manner
• High attention to detail
• Ability to multitask and manage competing priorities
• Ability to quickly learn new systems and processes

Qualifications in Business, Human Resources, Marketing, Management, or a related field are highly regarded.

Why Join 4C Group?

• Competitive salary package (TBA + Super)
• Free on-site parking in Hemmant
• Supportive team environment
• Ongoing training and development
• Quarterly team events and celebrations
• Opportunity to work closely with the Managing Director
• Long-term career growth within a growing national company

This is an ideal opportunity for someone who enjoys being the go-to person in a busy office and wants to play an important role supporting both business operations and senior leadership.