Practice Admin / Senior Practice Admin – Psychology Clinic

Practice Admin / Senior Practice Admin – Psychology Clinic

Support a busy, growing psychology clinic in Ellenbrook. Join WA's largest private psychology network and play a key role supporting clinicians, clients, and the day‑to‑day operations of the clinic.

Immediate start available.

Minimum 60 hours per fortnight | Career progression | Supportive team environment | Competitive salary based on experience.

The Opportunity

We're looking for an organised and proactive Practice Admin / Senior Practice Admin to support the day‑to‑day operations of our busy Ellenbrook clinic.

This is a hands‑on role where you'll support our clinicians, provide exceptional front‑of‑house service to clients, assist with clinic administration, and help ensure the clinic runs smoothly.

Depending on your experience, you'll also have opportunities to support onboarding, training, and administrative coordination within the clinic.

You'll suit this role if you enjoy working in a fast‑paced environment, are highly organised, and take pride in providing excellent support to both clients and your team.

Key Responsibilities

• Deliver a welcoming and professional front‑of‑house experience
• Manage clinician diaries, appointments and clinic scheduling
• Process billing, Medicare and funding claims (including NDIS)
• Support onboarding and training of new administration staff (Senior level)
• Assist with administrative coordination and clinic workflows
• Coordinate referrals and respond to client enquiries
• Work closely with the Clinical Director and Operations team
• Assist with monitoring clinic utilisation and reporting
• Maintain compliance, privacy and day‑to‑day clinic standards

About You

• Experience in medical or allied health administration (2+ years)
• Previous senior administration experience is desirable
• Confident managing a busy reception or clinic environment
• Understanding of Medicare billing (CorePlus experience is an advantage)
• Highly organised with strong attention to detail
• Calm under pressure and solutions‑focused
• Excellent communication skills with a client‑focused approach
• Current First Aid (or willingness to obtain)
• Valid National Police Clearance (within 2 years) or willingness to obtain
• Current Working With Children Check (WWC) or willingness to obtain
• Current NDIS Worker Screening Check (WSC) or willingness to obtain
• Full Australian work rights

About Clear Health Psychology

Clear Health Psychology (CHP) is Western Australia's largest private psychology network with 18 clinics and 230+ clinicians delivering evidence‑based care to individuals, families and organisations across the state.

We're continuing to grow and are looking for people who enjoy making a positive difference through excellent client service and operational support.

What We Offer

• Opportunities for career progression into senior administration or operational roles
• Support from an experienced Operations team
• Ongoing training and professional development
• Stable, growing organisation with 18 clinics across WA
• A supportive and collaborative team culture
• Meaningful work supporting mental health in the community

Ready to apply?

Apply directly via SEEK or email your CV and a brief cover letter to ***********@clearhealthpsychology.com

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