Event Manager

Job Description: Event Manager

Company: Warehouse by Mudita

Role Objective

Plan and execute Warehouse by Mudita events end-to-end, ensuring timely setup, efficient vendor coordination, budget control, and a seamless on-ground experience while maintaining brand standards and operational efficiency.

Key Responsibility Areas (KRAs)

1. Event Planning & Pre-Event Preparation

• Plan and manage end-to-end event operations from concept to execution
• Identify, evaluate, and finalise venues, vendors, and fabrication partners
• Verify contracts, licenses, GST documentation, and approvals
• Develop detailed event timelines, task trackers, and execution checklists

2. Vendor & Fabrication Management

• Coordinate with venues, fabricators, printers, and logistics vendors
• Supervise fabrication work, stall setup, signage placement, and branding quality
• Ensure timely delivery and adherence to agreed scope of work

3. Logistics, Printables & Event Collateral

• Manage event printables, PR kits, badges, signages, and branding materials
• Coordinate transport, storage, inventory, and logistics
• Ensure venue readiness, layout accuracy, and overall event cleanliness

4. On-Ground Event Execution

• Oversee registrations, attendee management, and crowd flow
• Supervise vendor setup and event activities during the event
• Act as the single point of coordination for all on-ground operations

5. Budgeting, Cost Control & Documentation

• Prepare and track event budgets and expense sheets
• Ensure cost optimisation without compromising quality
• Manage vendor invoices, payment schedules, and documentation

6. Post-Event Reporting & Closure

• Prepare post-event reports covering expenses, vendor performance, and insights
• Close vendor payments and documentation
• Provide recommendations and learnings for future events