Business/Admin Coordinator

Business/Admin Coordinator – Brampton, ON

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments.

Your work environment

In this role, you will be part of the Central Canada Infrastructure group based in the Brampton office and have the opportunity to work on a variety of projects.

Responsibilities

• Work directly with the Sr. Vice President of Infrastructure
• Coordinate meetings and travel arrangements
• Edit and format reports, proposals, and other technical documents
• Prepare and review proposals, standing offer agreements, and draft proposal documents associated forms, submission etc.
• Compose and distribute meeting notes, routine correspondence, and reports
• Perform other administrative duties such as data entry, copying, collating, filing, document retrieval, scheduling coordination of meeting rooms, ordering of lunches for meetings, mailings, information gathering, word processing, transcription, document binding and document scanning
• Prepare client and proposal documents as requested, including resumes/CVs specialized tabs for proposals, letters, etc.
• Provide backup support for the other admin teams and divisions as necessary
• Manage the full proposal lifecycle—from reviewing RFI/RFQ/RFP requests to delivering the final submission
• Create, refine, and deliver high‑quality presentations
• Develop and maintain support material: boilerplate content, resumes, project sheets, images, testimonials
• Establish and maintain positive relationships with internal teams at all levels
• Review financial results, prepare presentations

Qualifications

• Minimum 3 years of proposal and administrative experience, ideally in the Engineering Consulting industry
• Excellent time management and organizational skills
• Excellent proficiency with MS Office (including Word, Excel, PowerPoint, Outlook, Microsoft Project, and SharePoint)
• Strong English language skills in writing, editing, and proofreading
• Strong attention to detail for accuracy and quality
• Persistent, enthusiastic, and driven
• Ability to multitask and work within tight deadlines
• Experience with CRM software, especially Deltek Vantagepoint is an asset
• Flexibility to work overtime
• Excellent in team‑based environments to drive collective success

Compensation

The salary range for this role is between $50K - $69K. The actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location.

Workplace Equity Program

EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at [email protected].

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