Vendor Coordinator

Modern Construction Services serves a variety of businesses and clients nationwide, managing and scheduling construction and maintenance needs, renovations, upfits, and a wide range of tasks like electrical repairs, plumbing issues, HVAC maintenance, janitorial, and emergency repairs. We are seeking a proactive and detail-oriented Vendor Coordinator to join our team in support of clients across the country. Vendor Coordinators play a critical role in supporting our growing company, ensuring our clients receive dependable service as we expand and onboard new accounts.

They manage a nationwide network of vendors, tradespeople, and contractors, quickly sourcing the right professional—whether it’s an electrician in a major city or a plumber in a small town—while balancing speed, quality, and compliance. The rate of pay is $25.00/hour and is full-time, hourly, non-exempt, and eligible for overtime pay. This position is in-office and not remote.

Position will initially require a daily commute to our location: 5900 Harris Technology Blvd. Charlotte, NC 28269. The ideal candidate thrives in a fast-paced environment, excels at building relationships, and is highly organized.

Requirements Job Functions: Identify and recruit qualified subcontractors and vendors through online research, networking, and outbound communication. Collaborate with Facilities Management to prioritize vendor needs based on client and geographic requirements. Evaluate vendor qualifications including licensing, insurance, tax documentation, labor rates, and service availability.

Manage the end-to-end onboarding process, including application review, document collection, and submission for financial approval. Maintain accurate vendor records in work order and vendor management systems. Foster strong relationships with existing vendors through regular check-ins and support.

Ensure all vendor documentation (COIs, W9s, certifications) is current and compliant with company standards. Coordinate daily with multiple departments to ensure seamless vendor integration and service delivery. Utilize mobile technology (laptops, tablets, smartphones) to manage tasks and access systems.

Skills Required: Experience in vendor sourcing, recruiting, or coordination—preferably in facilities maintenance or a related field. Strong communication and organizational skills. Proficiency with vendor management systems and CRMs.

Ability to multitask and manage priorities across departments. Preferred: Knowledge of data manipulation and analysis (Excel, SQL, Python, Tableau) is a plus. Knowledge of compliance requirements (COI, W9, licensing) is a plus.

Benefits Annual profit sharing. Medical, vision, and dental. Flexible Spending Account (FSA), Health Saving Account (HSA).

Employer-paid Basic Term Life Insurance, Short- and Long-term disability insurance. Voluntary supplemental life insurance. 401(k)