Sr. Conference/Event Planner - Registrations | Gurgaon

Job Title: Senior Conference Planner

Location: Gurgaon, HR

Experience Required: 2+ Years

Salary Range: 7 LPA to 8.5 LPA

Role Type/Shift : Contract/General

About The Job:

Company Name: VARITE India Private Limited

About The Client:

An American technological research and consulting firm based in Stamford, Connecticut that conducts research on technology and shares this research through private consulting, executive programs, and conferences. Its clients include large corporations, government agencies, technology companies, and investment firms.

The Client serves over 12,000 organizations in over 100 countries with an employee strength of 15,000.

About The Job:

• Years’ Experience Required: 2-3 Years.
• The Senior Planner, Registration is responsible for supporting the end-to-end registration experience for attendees and internal clients including the pre-conference setup of both the technological and logistical components.
• This role requires a strong focus on operational excellence and a commitment to innovation to support business growth and retention while maintaining the highest standards.

Essential Job Functions:

• Support the creation and maintenance of registration sites for 10+ destination conferences annually.
• Ensure sites are accurately set up with conference details, tested, and maintained for a flawless attendee experience.
• Serve as the main registration technology point of contact to support troubleshooting and maintenance for assigned conferences.
• Support the evolution of registration processes, ensuring they are engaging, personalized, and efficient.
• Enhance quality assurance processes and support the implementation of new technologies to improve the registration experience.
• Conduct data analysis to identify trends and attendee behaviors which directly impact the attendee registration experience.
• Create detailed pre and post conference debriefs to review with team leaders and registration vendors.
• Continuously seek out feedback from internal and external stakeholders on the registration process and experience.
• Build and maintain strong relationships with external vendors and internal stakeholders.
• Collaborate with global registration teams and vendors on day-to-day operations and future initiatives.
• Responsible for maintaining accurate conference budgets through cost management and financial forecasting.
• Process third-party vendor invoices in a timely manner.
• Identify risks and opportunities for cost optimization and resource allocation.
• Travel to conferences as needed to execute the Registration Lead role onsite and ensure seamless registration operations.
• Resolve queries and handle escalations from the registration vendor, attendees, and wider conference team.

Expected Results:

• Enhanced registration experiences which leverage cutting-edge technologies.
• Scalable and consistent global processes that drive operational effectiveness.
• Strong relationships with partners and internal teams, fostering collaboration and confidence.
• Flawless execution of onsite registration experience.

Key Contacts:

• Internal: Global Registration Team, Business Solutions, Global Content, Finance, IT, Conference Logistics and other business units.
• External: Registration vendor and creative agencies.

Qualifications:

• Bachelor’s degree.
• 2-3 years of experience in project management within the events industry or registration experience.
• Experience with Event Management Software (e.g., RainFocus, CVENT) preferred.
• A self-starter with strong planning and project management skills.
• Ability to facilitate collaboration across multiple functions and levels.
• Exceptional attention to detail and strong analytical abilities.
• Excellent written and verbal communication skills.
• Proficiency in utilizing external vendors and internal resources effectively.
• High sense of urgency with the ability to prioritize and multi-task.
• Strong relationship-building skills and customer focus.
• Technological proficiency in event management software and related tools.
• Fully competent in Microsoft Office, with strong Excel skills; Smartsheet and G Suite experience preferred.

How to Apply: Interested candidates are encouraged to respond/submit their updated resumes, and for additional job opportunities, please visit Jobs In India – VARITE .

Unlock Rewards: Refer Candidates and Earn.

If you're not available or interested in this opportunity, please pass this along to anyone in your network who might be a good fit and interested in our open positions. VARITE offers a Candidate Referral program, where you'll receive a one-time referral bonus based on the following scale if the preferred candidate completes a three-month assignment with VARITE.

Experience Level Bonus Referral:

• 0-2 years – INR 5,000
• 2-6 years – INR 7,500
• 6+ years – INR 10,000

About VARITE: VARITE is a global staffing and IT consulting company providing technical consulting and team augmentation services to Fortune 500 Companies in USA, UK, CANADA and INDIA. VARITE is currently a primary and direct vendor to the leading corporations in the verticals of Networking, Cloud Infrastructure, Hardware and Software, Digital Marketing and Media Solutions, Clinical Diagnostics, Utilities, Gaming and Entertainment, and Financial Services.

Equal Opportunity Employer:

VARITE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, or disability status.