Receptionist/ Office administration assistant

Receptionist/ Office administration assistant

We are seeking a motivated and organised Receptionist/Office Administration Assistant to join our legal firm. This permanent, part-time position is essential for ensuring smooth daily operations and providing excellent customer service to our clients. The successful candidate will play a key role in maintaining the professional image of our office and supporting our legal team with administrative tasks.

Hours negotiable and could be tailored to suit school hours.

Responsibilities:

• Greet clients and visitors in a professional manner, ensuring a welcoming atmosphere.


• Answer and direct phone calls, taking messages as necessary.


• Manage the scheduling of appointments and meetings for legal staff.


• Maintain and organise office files.


• Assist with the preparation of legal documents and correspondence.


• Maintain and update our CRM system


• Create and update files in the Legal software.


• Handle incoming and outgoing mail and deliveries.


• Perform general administrative tasks, including data entry and maintaining office supplies.


• Support the legal team with various tasks as required.


• Bring positive energy to the Team

Qualifications:

• High school diploma or equivalent; further education in administration or a related field is an advantage.


• Previous experience in a receptionist or administrative role is preferred but not essential.


• Strong organisational skills and attention to detail.


• Excellent verbal and written communication skills.


• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).


• Ability to work independently and as part of a team.

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