Purchasing Director

1. Vendor sourcing and contracts
   • Build and maintain the approved vendor list for food, beverage, paper, chemicals, smallwares and linen, with a primary and backup for each category.
   • Run competitive bids on high-spend categories (proteins, produce, dairy, dry goods, paper) and negotiate pricing, delivery minimums, payment terms and rebates.
   • Use group volume across all venues to get better terms than any single venue could.
   • Keep vendor files current: W-9s, COIs, contracts, contacts and pricing agreements. Make sure each vendor bills the correct LLC.
   • Source specialty and imported product with the chefs.
2. Ordering standards
   • Set par levels, order guides and order schedules for every kitchen and bar, and train managers to use them.
   • Write the ordering and receiving SOP: who orders, approval thresholds, how deliveries are checked against invoices, and how shorts and credits are handled.
   • Run ordering directly where it makes sense, such as shared dry goods, paper, chemicals and smallwares.
   • Work with the Corporate Bar Director on beverage purchasing in Provi, including distributor terms and allocations.
3. Inventory and cost control
   • Run monthly inventory counts at each venue with the managers, and reconcile results in MarginEdge.
   • Track price changes on key items weekly and flag increases to the chefs and Director of Operations before they hit margins.
   • Report food and beverage cost by venue each month against targets, with the drivers behind any variance.
   • Cut waste and dead stock: identify slow movers, manage transfers between venues, and fix over-ordering.
4. Invoices and accounting handoff
   • Make sure every invoice reaches MarginEdge, is coded correctly and matches what was received.
   • Chase credits, resolve vendor disputes and keep statements reconciled.
   • Be the bookkeepers' main contact for purchasing questions at month-end close

More detail about AirMax Hospitality part of Projects by Ariel Arce, please visit https://culinaryagents.com/entities/1200627-AirMax-Hospitality