Purchasing Administrator - French Speaker

About the Company & Purpose

Our client is a global multinational leader in automation and Smart Living solutions (with around

6,000 employees across 60+ countries). Driven by a strong purpose, they design technologies that

make buildings more comfortable, secure, and sustainable, actively helping to reduce energy

consumption and carbon footprints worldwide.

The Challenge: A New Finance SSC in Lisbon

To support its continuous growth and strategic vision, the company is building a brand-new Finance Shared Services Center (SSC) in Lisbon. This hub will become the engine of their international operations, centralizing key transactional processes (such as Accounting and Credit Management) for Europe and North America.

Why join this project?

This is a unique opportunity to join a global project from the ground up. The company offers a true

"small-big company" environment—combining the structural strength and stability of a worldwide

leader with the closeness and agility of a human-sized team.

About the job

We are looking for a Purchasing Administration Specialist to join our brand-new Shared Services

Center (SSC) in Lisbon. In this role, you will execute daily purchasing back-office operations, maintain accurate procurement master data, and resolve transactional discrepancies to support buyers, suppliers, and internal stakeholders across international entities. Acting as a key operational pillar within the Procure-to-Pay (P2P) environment, you will drive service delivery, process standardization, and continuous improvement across our global operations.

Key Responsibilities

● Master Data & Contract Administration: Maintain purchasing master data (PIRs, source lists,

quotas, pricing) and contract updates in SAP S/4HANA, ensuring complete accuracy, traceability, and audit compliance.

● PR/PO & Transactional Support: Process purchase requisitions (tooling, overcosts,

operational needs), validate request completeness, and follow up on purchase order (PO) acknowledgements with suppliers.

● Invoice Discrepancy Resolution: Conduct first-level analysis of invoice errors (price, quantity,

Incoterms, payment terms) using VIM workflows, coordinating directly with Buyers, Accounts Payable, and Suppliers.

● Supplier Governance: Manage supplier creation, extension, and modification requests,

verifying completeness and supporting compliance/bank-detail controls.

● Process & Service Delivery: Execute daily activities according to SOPs and SLAs, participate in backlog reviews, and identify opportunities for process simplification, standardization, and automation.

What We Are Looking For

● Experience: 2+ years of initial experience in Purchasing Administration, Procurement

Operations, Master Data, Accounts Payable support, or a Shared Services (SSC) environment.

● Languages: Fluent English is required. French is strongly preferred due to direct interaction

with the French operational scope.

● Systems Proficiency: Hands-on experience with ERP systems (SAP S/4HANA and SAP Ariba preferred; VIM workflow and strong MS Excel skills are a plus).

● Domain Knowledge: Solid understanding of the Procure-to-Pay (P2P) cycle, purchasing parameters, contract structures, Incoterms, and payment terms.

● Mindset & Competencies: High level of rigor, detail orientation, analytical thinking, and the

ability to work autonomously within an international, multi-site environment.

What We Offer

● The opportunity to lead a strategic global transformation project.

● A key leadership role with high visibility across all regions.

● Exposure to multinational operations and collaboration.

● Career progression within a growing and innovative finance framework.