Project Manager Meetings Management

Overview

In this role you will lead end-to-end meeting programs for Life Science clients, turning concepts into memorable events across destinations. You’ll coordinate cross-functional teams and partner with clients to ensure flawless execution, from venue sourcing to on-site management. You’ll balance budgets, timelines, and compliance to deliver high-value experiences.

You join a globally connected agency known for sustainability, growth, and people-centric culture. This is a chance to shape client events in a dynamic, international environment and advance your career with visible impact.

• Flexible Working
• Room to Grow
• Everyone has a voice
• Make your move
• Comprehensive healthcare
• Travel and hotel discounts

• Oversee planning and execution of programs, ensuring timelines and client financial controls
• Provide guidance on best practices, compliance, and cost savings for events
• Create and communicate budgets throughout planning with reconciled final budgets
• Manage supplier negotiations and relationships to ensure high service levels
• Conduct venue research, preliminary budgeting, and manage the e-RFP process
• Track attendee attrition, registrations, and hotel communications (rooms, cancellations)
• Build client websites for information collection and registration while ensuring compliance
• Meet deadlines for reporting, audits, and ensure supplier billing compliance
• Assist in developing SOPs and best practices to improve operations across regions

• Sound experience in meeting/program planning
• Experience on a Life Sciences client
• Proficiency in Microsoft Office applications
• German and English proficient in both oral and written communications
• Travel industry and destination knowledge
• Up to 25% travel may be required

• Ability to establish strong partnerships with clients, prospects, vendors and peers
• Independent and adaptable work style
• Willingness to travel during peak times for onsite management
• Cvent (experience is a plus)
• Proficiency in Microsoft Office
• Technology management for client websites (information collection and registration)