Office Manager

Australian Law Partners is a boutique litigation firm, based in Brisbane and operating in courts throughout the eastern seaboard States and the High Court of Australia.

About the role

We have an opportunity for a motivated Legal Practice Administrator to join our team to manage all financial aspects of our legal practice from trust account administration, managing Xero, payroll, billing and recoveries.

This exciting part-time role will see you working autonomously under the Legal Practitioner Director overseeing all financial aspects of the business. You will be working in a modern office in a desirable inner city location with ample parking available.

You will be experienced in office administration in legal firms, have excellent communication skills and have a keen eye for detail and excellent accounting or bookkeeping skills.

A commitment to learning about the work that we do and getting that work done is what we are looking for in the ideal candidate.

Key Duties:

In this Legal Practice Administrator role, your day-to-day duties will include:

Maintain Practice Management software - LEAP Legal Software:

• Oversee creation of new matters
• Add payments and anticipated disbursements
• Edit LEAP templates as required
• Manage data transfer to Xero
• Manage trust to office transfers
• Reconcile Trust Account monthly
• Run trust account end of month and produce and store trust reports

Maintain Xero:

• Ensure data transferred to Xero from LEAP
• Add required office transactions to Xero
• Maintain suppliers
• Manage and run fortnightly Payroll and report STP to ATO
• Manage and approve Annual Leave and Personal (Sick) Leave inputs

Liaise with the following external stakeholders:

• Queensland Law Society
• Servcorp (City serviced offices Brisbane & Sydney)

Skills, Knowledge & Experience:

You will have the following for this role:

• Previous experience as a Legal Practice Administrator, Office Manager or similar role;
• Familiarity with the LEAP Legal software;
• Trust accounting experience;
• Excellent attention to detail together with strong verbal and written communication skills;
• Advanced skills in the MS Office suite (specifically Word & Excel );
• A willingness to learn, positive approach and strong initiative.

• Flexibility: Hybrid and flexible working arrangements to balance your work and lifestyle.
• Health & wellbeing programs: Employee Assistance Program including confidential counselling for you and your immediate family.

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