Office Administrator

Office Administrator

Location: Bengaluru

Company: Alora Designs

Employment Type: Hybrid

About Alora Designs

Alora Designs is a boutique architecture and interior design studio creating bespoke residential, commercial, and hospitality spaces. We are looking for an organized, proactive, and detail-oriented Office Administrator who can become the operational backbone of our growing studio.

If you enjoy bringing structure to fast-paced creative environments, coordinating people, and ensuring smooth day-to-day operations, we'd love to hear from you.

Key Responsibilities

Office Operations

• Manage the day-to-day administrative operations of the studio.
• Ensure office supplies, equipment, and workspace requirements are maintained.
• Coordinate with vendors for office-related requirements and maintenance.
• Maintain organized physical and digital records.

Team Coordination

• Allocate daily tasks to the design team based on project priorities.
• Track task completion and follow up on pending deliverables.
• Maintain employee attendance, leave records, and basic HR documentation.
• Assist management in ensuring smooth internal communication.

Meeting & Vendor Coordination

• Schedule and coordinate meetings with vendors, consultants, and external stakeholders.
• Manage meeting calendars and ensure timely follow-ups.
• Prepare meeting agendas and document key action items where required.

Recruitment & HR Support

• Coordinate the recruitment process by screening applications and scheduling interviews.
• Communicate with shortlisted candidates throughout the hiring process.
• Prepare offer letters, employment contracts, and onboarding documentation.
• Support employee onboarding and maintain personnel records.

Finance & Administration Support

• Record day-to-day financial transactions.
• Maintain expense records and payment logs.
• Prepare payment receipts, invoices, and supporting administrative documents.
• Coordinate with the finance team or accountant to ensure documentation is complete and accurate.

What We're Looking For

• Bachelor's degree in Business Administration, Commerce, Human Resources, Management, or a related field.
• 1–3 years of experience in office administration, operations, HR coordination, or a similar role.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office (Excel, Word) and Google Workspace.
• Comfortable handling confidential information with professionalism.
• Ability to prioritize tasks and work independently in a dynamic environment.

Bonus Skills

• Experience working in an architecture, interior design, construction, or creative studio.
• Familiarity with HR documentation and recruitment processes.
• Basic understanding of bookkeeping or finance documentation.
• Experience using project management tools such as Notion, ClickUp, or similar platforms.

Why Join Alora Designs?

• Work alongside a passionate and creative team.
• Opportunity to grow with a fast-expanding design studio.
• Exposure to premium residential and commercial projects.
• A collaborative workplace where your contributions directly impact the company's growth.

To Apply:

Please send your resume to [email protected] with the subject line:

Application – Office Administrator