office administrative assistant

Languages

English

Education

Secondary (high) school graduation certificate or equivalent experience

Experience

1 year to less than 2 years

Hours

35 to 40 hours per week

Location

On site. Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Arrange and co‑coordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks

Experience and Specialization

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Electronic scheduler
• Google Drive
• Electronic mail

Technical terminology

Business

Area of specialization

• Correspondence
• Reports and records
• Statistics

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