Manager Operations Administration

About the Company

We are an early-stage Ahmedabad-based venture working to build stronger real-world communities through structured experiences, recurring community programs and neighborhood-based initiatives.

We are currently in the early building stage and are assembling our founding team, systems, partnerships and operating infrastructure.

Because we are early-stage, many of our processes don't exist yet. The people joining us will have the opportunity to help create them.

About the Role

We are looking for an Administrative & Operations Manager to become the backbone of our internal operations.

This is not a conventional administrative role where you simply maintain an existing system.

You will work closely with the founder to build the company's operating infrastructure from the ground up — including Notion, SOPs, documentation, vendor systems, recruitment processes, internal workflows and execution tracking.

The ideal person is highly organized, detail-oriented, proactive and comfortable turning unstructured ideas into clear systems and actionable processes.

Key Responsibilities

• Build, organize and continuously improve our Notion workspace and internal knowledge systems

• Create and maintain SOPs, checklists, workflows and operating processes

• Build and maintain databases for vendors, partners, freelancers and service providers

• Manage vendor onboarding, documentation and coordination

• Support the founder with planning, task management, follow-ups and execution tracking

• Coordinate recruitment activities including job postings, candidate tracking, interview scheduling, documentation and onboarding

• Help establish basic HR and administrative systems as the team grows

• Coordinate with external consultants, freelancers, agencies and vendors

• Maintain project trackers, deadlines, documentation and internal records

• Identify operational gaps and build practical systems to solve them

• Ensure that agreed processes are implemented and followed

• Continuously improve the way the company organizes information, people, tasks and workflows

What We're Looking For

• Highly organized and exceptionally detail-oriented

• Strong problem-solving ability

• Excellent follow-up and execution discipline

• Comfortable taking ownership without constant supervision

• Strong written and verbal communication

• Good documentation and organizational skills

• Comfortable working with Notion, Google Workspace, spreadsheets and other productivity tools

• Comfortable working in an environment where processes are still being created

• Able to coordinate multiple people, vendors and priorities simultaneously

• Curious, resourceful and willing to figure things out

• Someone who naturally asks: "How can we build a better system for this?"

Experience & Qualifications

Experience: 2–5 years preferred.

Relevant backgrounds may include:

• Business Operations

• Administration

• Startup Operations

• Project Coordination

• Executive/Founder's Office

• Operations Coordination

• HR/People Operations

• Vendor Management

• Hospitality or Service Operations

A specific degree is not mandatory.

We care more about your ability to organize, solve problems, build systems, communicate clearly and take ownership.

Candidates who have demonstrated strong execution and ownership through work, entrepreneurship, projects or other meaningful experiences are encouraged to apply.

Why Join Us?

This will be one of the earliest hires in the venture.

You won't be joining a company with a finished operating manual.

You'll help build the manual.

You'll have the opportunity to work directly with the founder, influence how the company operates, build systems from scratch and eventually help shape the team and operating culture as the venture grows.

If you enjoy building systems from zero, solving problems and making things happen, this role could be a strong fit.

Location: Ahmedabad, Gujarat

Employment type: Full-time

• Experience: 2–5 years