Manager - Administration & Operations

Job Title: Manager – Administration & Operations Location: Hyderabad, India Organization: TiE Hyderabad (The Indus Entrepreneurs, Hyderabad Chapter) Employment Type: Full-time We are seeking a dependable and detail-oriented Manager – Administration & Operations to manage day-to-day office operations, vendor coordination, financial administration, and compliance. The role is critical to ensuring smooth internal functioning and operational efficiency of the organization. Key Responsibilities 1.

Office Administration & Operations • Oversee day-to-day office operations and ensure smooth functioning of the workplace. • Manage office facilities, maintenance, utilities, housekeeping, security, and infrastructure. • Maintain inventory of office supplies, equipment, and assets; ensure timely procurement and replenishment. • Support logistics and operational arrangements for internal meetings and organizational activities. 2. Procurement & Vendor Management • Identify, onboard, and manage vendors for office services, printing, events, IT, and other operational needs. • Obtain quotations, negotiate commercial terms, and process purchase orders. • Track vendor deliverables and ensure timely service completion. • Manage invoice verification, documentation, and submission for payment processing. 3. Finance & Accounts Coordination • Coordinate with the accounts/finance function for: o Invoice processing and payment scheduling o Vendor payment follow-ups o Expense tracking and documentation o Budget monitoring for administrative expenses • Maintain records of contracts, invoices, payments, and financial documentation. • Support preparation of financial data for audits and internal reporting. 4.

Compliance & Documentation • Ensure adherence to statutory and regulatory requirements applicable to a non-profit organization (GST, TDS, professional tax, etc.) in coordination with external consultants. • Maintain organizational records, agreements, MoUs, and compliance documentation. • Support timely submission of statutory filings and audit requirements. • Ensure compliance with internal policies, procurement processes, and approval workflows. 5. Process Improvement & Operational Support • Establish and streamline administrative processes and standard operating procedures (SOPs). • Support leadership with operational planning, vendor evaluations, and cost optimization. • Provide administrative support for organizational initiatives and special projects as required. Requirements • 5–10 years of experience in administration, operations, office management, or finance coordination roles. • Experience handling vendor management, procurement, and office operations. • Working knowledge of basic accounting processes, invoice management, and financial documentation. • Familiarity with statutory compliance and audit coordination (preferably for NGOs, associations, or small organizations). • Strong organizational, negotiation, and problem-solving skills. • Proficiency in MS Office (Word, Excel, PowerPoint) and basic accounting/ERP tools. • High level of integrity, ownership, and attention to detail.

Preferred Attributes • Experience working in a non-profit, startup, or small team environment. • Ability to manage multiple responsibilities independently with minimal supervision. • Strong coordination and stakeholder management skills. • Cost-conscious approach with focus on operational efficiency. Why Join TiE Hyderabad? • Opportunity to work at the heart of Hyderabad’s entrepreneurial ecosystem. • Exposure to industry leaders, entrepreneurs, and ecosystem partners. • Dynamic and collaborative work environment with strong learning opportunities. • Be part of a globally recognized network supporting innovation and entrepreneurship. About TiE Hyderabad Chapter TiE (The Indus Entrepreneurs) Hyderabad Chapter is a go-to network of 180 successful Charter Members & 360 Associate members and a vibrant and most recognized chapter worldwide.

Each year, TiE Hyderabad impacts over 1500 startups and 6400 students, and conducts 120 Programs, events & activities under 20 themes, viz. TiE Open Mic, TiE Scale, Mentor Advisor, Investor Connect, & Leadership Series, TiE Grad, TiE Young Entrepreneurs, nurture next-generation entrepreneurs. TiE organization comprises of successful entrepreneurs & accomplished professionals, volunteering to support startups, with an aim of fostering entrepreneurship across industries, at every stage of the entrepreneurial life cycle.

Handholding start-up founders & entrepreneurs to the next level of growth through mentoring, education, funding & connecting customers & student initiatives in a big way. TiE Hyderabad works extensively with founders, investors, corporates, academia, government, and ecosystem enablers to strengthen the region’s entrepreneurial fabric. How to Apply Interested candidates may send their resume to [email protected] with the subject line: Application – Manager (Administration & Operations)