License & Documentation Administrator

🚢 We're Hiring: License & Documentation Administrator

Are you highly organised, detail-oriented, and experienced in maritime documentation, crew administration, immigration, or compliance?

We’re looking for a License & Documentation Administrator to manage crew documentation, licences, certificates, compliance records, and onboarding activities.

What You’ll Do

• Manage and maintain maritime crew documents, licences, and certificates
• Collect, review, and verify onboarding documentation
• Track passport, visa, licence & certificate expiry dates
• Coordinate timely renewals and follow-ups
• Support immigration, visa, and work-permit documentation
• Coordinate end-to-end crew onboarding documentation
• Follow up on missing, incomplete, or expired documents
• Maintain accurate trackers, databases, and digital records
• Prepare compliance and documentation reports using MS Excel & MS Office
• Coordinate with crew members, internal teams, agencies, and other stakeholders
• Handle confidential information with professionalism

What We’re Looking For

✔️ Experience in maritime documentation / crew management / marine HR

✔️ Experience in immigration, compliance, document control, or HR administration

✔️ Strong MS Excel, Word & Outlook skills

✔️ Excellent organisation and attention to detail

✔️ Strong communication and follow-up skills

✔️ Ability to manage multiple deadlines independently

✔️ Comfortable handling confidential and sensitive information

⭐ Preferred Background

Maritime | Shipping | Seafarer Documentation | Crew Operations | Marine HR | Immigration & Visa Administration | Compliance | Document Control | Employee/Crew Onboarding

If you’re someone who enjoys keeping documentation accurate, organised, and up to date, we’d love to hear from you! 🚀

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