International Operations and Projects Coordinator

Remote Position in Portugal

An international company operating in China, Hong Kong, Singapore, and Portugal is seeking a responsible, highly organized, and self-motivated professional for a diverse role combining operations, administration, ERP system work, and support for a construction project in Portugal.

This is a full-time remote position intended for a candidate residing in Porto and available to work regularly with company management, international teams, local suppliers, and contractors.

Main ResponsibilitiesWork Related to the Company’s Operations in China, Hong Kong, and Singapore

· Enter customer orders into the ERP system.

· Issue invoices and commercial documents.

· Follow up on orders, documents, and payments.

· Maintain ongoing communication and coordination with the company’s teams in Asia.

· Monitor operational and administrative tasks.

· Update data and generate reports from the company’s systems.

Work Related to the Company’s Construction Project in Portugal

· Maintain regular and direct communication with local contractors, suppliers, and service providers.

· Follow up on quotations, purchase orders, delivery dates, and the execution of work.

· Receive and review invoices from suppliers and contractors and submit them for approval and payment.

· Monitor payments, outstanding balances, and commitments to suppliers.

· Manage and organize project documentation.

· Follow up on contracts, invoices, delivery notes, approvals, and supporting documents.

· Coordinate between company management, contractors, suppliers, and the professional parties involved in the project.

· Manage tracking tables, status updates, tasks, and schedules.

· Handle orders for products, materials, and services required for the project.

· Proactively follow up on open tasks until completion.

· Attend meetings or visit the project site in Portugal when required.

Job Requirements

· Residence in Porto – mandatory.

· Full professional fluency in Portuguese – mandatory.

· Very good command of written and spoken English – mandatory.

· Previous experience working with ERP systems – mandatory.

· Very good knowledge of Excel and Microsoft Office applications.

· Experience working with orders, invoices, suppliers, and payments.

· Previous experience in administration, operations, finance, or project management.

· Familiarity or experience with the construction industry, contractors, or construction suppliers – a significant advantage.

· Ability to work independently from home and manage the working day in an organized manner.

· Strong organizational skills, accuracy, responsibility, and follow-up ability.

· Ability to manage several tasks and matters simultaneously.

· Assertiveness, strong communication skills, and excellent interpersonal abilities.

· Ability to work in an international environment and with teams across different time zones.

· Availability during the working hours required for communication with the company’s operations in Asia.

· A proactive and practical approach, with the ability to move tasks forward without requiring ongoing reminders.

Additional Advantages

· Previous experience in an international company.

· Experience working with suppliers, contractors, or service providers in Portugal.

· Experience in purchasing, bookkeeping, operations, or office management.

· Familiarity with commercial documents, contracts, and payment procedures.

· Experience working with companies or teams in Asia.

· Knowledge of construction, building materials, or project budget management.

· Knowledge of Chinese is an advantage but is not required.

Position Details

· Full-time position.

· Remote work from home.

· The candidate must reside in Porto.

· The working day begins at 7:00 a.m., Portugal time.

· The role may include local travel for meetings with suppliers and contractors or visits to the project site.

· Ongoing work with company management and international parties.

· A suitable home-working environment, reliable internet connection, and full availability during working hours are required.

This is a diverse and dynamic role suitable for a highly organized, responsible, proactive, and practical professional who is interested in joining an international operation and taking a significant role in managing the company’s project in Portugal.