Executive Assistant To Managing Director

Job Description: Executive Assistant to Managing Director

The Executive Assistant provides high-level support to the Managing Director by managing complex

schedules, coordinating key communications, and ensuring the smooth operation of the MD’s office.

This role requires exceptional organizational skills, discretion, and the ability to handle multiple

priorities in a fast-paced environment.

Key Responsibilities

Strategic Calendar & Travel Management: Own and manage the MD's complex, flexible diary to maximise time productivity. This includes resolving scheduling conflicts and arranging international travel, visas, and hotel bookings.

Stakeholder Liaison: Act as the primary point of contact between the MD and internal/external stakeholders, including clients and department heads. Filter communications to determine what requires the MD & personal attention.

Meeting Coordination & Follow-up: Organise board and leadership meetings, prepare agendas, and transcribe formal minutes. Crucially, track action items and deliverables to ensure timely completion by relevant teams.

Information Management: Draft professional correspondence, emails, and presentations on behalf of the MD. Maintain secure filing systems and manage confidential business information with strict discretion.

Project & Operational Support: Oversee special projects from beginning to end, such as company retreats, office relocations, or strategic initiatives. Conduct research and compile data to inform the MDs decision-making process.

Required Skills & Qualifications

Experience: Typically requires 5–8 years of experience in an EA role supporting senior executives.

Education: A Bachelor's degree in Business Administration, Communication, or a related field is preferred.

Technical Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with travel/expense management.

Soft Skills:

o Adaptability: Remaining flexible in the face of shifting priorities or unexpected changes.

o Communication: Impeccable professional written and spoken English.

o Proactive Initiative: The ability to work independently with a high degree of autonomy.

Location: Navi Mumbai

Salary: 6-7 Lacs/Annum