Executive Assistant to Managing Director

About the Company

We are a leading firm in the Real Estate industry, committed to excellence and innovation. Our mission is to provide top-notch services while fostering a culture of collaboration and integrity.

About the Role

The Executive Assistant to the Managing Director will play a crucial role in providing executive and administrative support, ensuring smooth operations and effective communication within the organization.

Responsibilities

• Manage MD’s calendar, travel, and communications
• Draft/manage correspondence, reports, and presentations
• Maintain confidential records and smooth office operations
• Liaise with vendors/agencies for site events
• Coordinate logistics, permissions, and arrangements
• Ensure timely execution and post-event reporting
• Follow up on tasks assigned by MD
• Track progress, escalate delays, ensure alignment
• Act as communication bridge between MD and department heads
• Schedule/organize meetings
• Capture accurate MoM with clear action points
• Monitor follow-ups and ensure closure

Qualifications

• Education: Graduate/Postgraduate (MBA/PGDM preferred)
• Experience: 3–5 years in Real Estate with department coordination exposure

Required Skills

• Proficiency in Excel, Word, PowerPoint
• Excellent written & verbal communication skills
• Strong interpersonal, organizational, and planning skills
• Tech-savvy (iPhone/MacBook calendars, reminders, screen sharing, editing)
• Ability to multitask, prioritize, and maintain confidentiality
• Presentable, professional demeanor; comfortable attending events & site visits

Preferred Skills

• Professional, discreet, proactive, strong organizational skills