Executive Assistant to Founder’s Office

Company: VNC

Location: New Delhi

Reporting To: Founder-Chairman

Experience: 5–10 years

Compensation: ₹40,000–₹50,000 per month, depending on experience and suitability

Key Responsibilities

1. Founder’s Priorities & Execution

• Serve as the central point of coordination for the Founder-Chairman’s priorities.
• Convert discussions, decisions and commitments into clear actions and ownership.
• Track important initiatives across VNC and other ventures/projects.
• Proactively identify what requires attention, what is pending and where intervention is needed.
• Follow through with stakeholders until matters are genuinely closed.

2. Patient & Clinical Coordination

• Understand the Founder-Chairman’s clinical recommendations and ensure the appropriate patient journey is coordinated through the relevant VNC teams.
• Coordinate recommended counselling, therapy, psychological assessments, diagnostics and follow-up consultations.
• Ensure patients and attendants receive clear and accurate information through the authorised clinical team.
• Monitor pending recommendations, appointments, assessments and reports and ensure timely follow-up.
• Coordinate with clinic, counselling, psychology, diagnostics and pharmacy teams to ensure continuity of care.
• Track important patient-related actions and escalate matters requiring the Founder-Chairman’s attention.
• Ensure all patient communication remains accurate, professional and strictly confidential.

3. Patient Engagement & Follow-through

• Ensure recommended counselling, therapy and follow-up interventions are appropriately communicated and acted upon.
• Monitor pending patient actions and coordinate with relevant teams for closure.
• Track important patient journeys where follow-up is required.
• Ensure there is no breakdown between consultation, recommendation, scheduling and completion.
• Coordinate with teams regarding approved wellness programmes and other services recommended by the clinical team.

4. Communication & Stakeholder Management

• Act as a trusted interface between the Founder-Chairman and senior people across VNC, professional bodies, media, business partners and other important stakeholders.
• Screen and prioritise calls, WhatsApp, email and other communications.
• Identify matters requiring the Founder-Chairman’s personal attention.
• Handle routine communication independently within authorised boundaries.
• Maintain a clear system for pending communications and follow-ups.
• Build strong working relationships across the Founder-Chairman’s professional ecosystem.

5. Meeting Management & Follow-through

• Coordinate internal and external meetings.
• Prepare concise agendas, briefs and relevant background information.
• Ensure the Founder-Chairman is adequately briefed before important meetings.
• Capture key decisions, action points and responsibilities.
• Follow up with stakeholders and ensure agreed actions are completed.
• Provide concise updates on pending matters and unresolved issues.

6. Pharmacy & Healthcare Coordination

• Coordinate with the clinic pharmacy regarding prescribed medicines, availability and patient requirements.
• Ensure appropriate follow-up for refills and pending requirements where permitted.
• Coordinate communication regarding approved healthcare and wellness products.
• Monitor important pharmacy/product-related follow-ups and ensure closure.
• Maintain strict confidentiality.
• The role will not independently provide medical advice or make clinical recommendations.

7. Professional Engagements

• Coordinate media interviews, webinars, conferences, awards and speaking engagements.
• Liaise with event organisers, media representatives and professional organisations.
• Manage invitations, schedules, briefing material and logistics.
• Maintain a calendar of professional engagements and deadlines.
• Ensure pre-event and post-event follow-ups are completed.

8. Travel & Itinerary Management

• Take ownership of domestic and international travel arrangements when required.
• Coordinate flights, hotels, local transportation and conference logistics.
• Prepare detailed itineraries integrating travel with professional commitments.
• Handle last-minute changes and unexpected situations efficiently.

9. Business & Venture Coordination

• Follow up with senior stakeholders across VNC and the Founder-Chairman’s other ventures/projects.
• Track pending decisions, approvals and action items.
• Coordinate between the Founder-Chairman and internal/external teams.
• Ensure agreed actions are followed through to completion.
• Escalate important delays, bottlenecks or issues requiring intervention.

10. Daily & Weekly Action Tracking

• Maintain a comprehensive daily and weekly action tracker.
• Track commitments arising from meetings, calls, messages and discussions.
• Proactively follow up with responsible stakeholders.
• Provide concise updates on priorities, pending actions and upcoming commitments.
• Ensure no important commitment gets lost.
• Professionalism, judgement and confidentiality

Candidate Profile

• 5–10 years of relevant experience in Executive Partner, Founder’s Office, Senior EA, Personal Assistant, Chief of Staff support or business coordination roles.
• Experience supporting a Founder, Chairman, CEO, senior doctor or other senior professional will be strongly preferred.
• Excellent spoken and written English.
• Strong communication and stakeholder-management skills.
• Excellent organisational and follow-up abilities.
• Strong digital proficiency across email, WhatsApp, calendars, MS Office/Google Workspace and task-management tools.
• Comfortable handling sensitive professional, patient, business and personal information.
• Able to work independently and manage changing priorities.
• Willing to be flexible around the Founder-Chairman’s schedule.