Executive Assistant to Chief Executive Officer

1. Why this role exists

63SATS is in the middle of a shift from a services business to a product and IP business, across three demand curves at once: enterprise security, sovereign and critical-infrastructure defence, and consumer protection. The Joint MD & Joint CEO carries the strategy, the customer-facing load, board and regulatory obligations, and a set of external commitments that come with the seat.

The binding constraint on that office is not ideas or effort. It is bandwidth, follow-through and preparation. Too much time goes into scheduling friction, chasing internal closure, assembling context before meetings, and re-explaining decisions that were already taken.

This role exists to remove that drag. Not a diary manager. A second brain and an enforcement arm for the office: someone who understands the substance of the work well enough to prepare for it, track it and close it.

2. Scope of the mandate

2.1 Executive office and time governance

•    Own the calendar end to end. Protect deep-work blocks with the same seriousness as customer meetings.

•    Run inbox triage: separate what needs a decision, what needs a draft, what needs delegation, and what needs nothing.

•    Prepare a written brief before every external meeting: who they are, what they want, what we want, the last three interactions, and the decision to be taken.

•    Maintain a single live commitment tracker across all mandates: what was promised, to whom, by when, current status.

•    Run the weekly operating rhythm: agenda, pre-reads, minutes, action owners, deadlines, and relentless follow-up until closure.

•    Manage domestic and international travel, visas, protocol and logistics, including government and defence-adjacent engagements where formality matters.

2.2 Business and analytical support

•    Build and edit first-cut decks, proposals, board notes and one-pagers to a standard that requires refinement, not reconstruction.

•    Run structured research on markets, competitors, regulations, partners and target accounts, with every statistic sourced and verifiable.

•    Work with financial constructs comfortably: revenue models, margin walks, IRR and NPV, opportunity cost, budget-versus-actual variance.

•    Convert long conversations into decisions. Capture the reasoning, the option chosen, and what was consciously rejected.

•    Track pipeline, partner commitments and key project milestones well enough to flag slippage before it is raised by others.

2.3 Governance, compliance and board interface

•    Coordinate with the Company Secretary on board and committee calendars, agendas, pre-reads and post-meeting actions.

•    Maintain the compliance calendar relevant to the office and escalate ahead of, not on, deadlines.

•    Handle unpublished price-sensitive information with absolute discipline as a designated person under the company insider trading code.

•    Keep clean, retrievable records: decision logs, signed documents, version control, and an auditable filing structure.

2.4 Internal coordination and unblocking

•    Act as the single point of contact into the office for the leadership team, and as its escalation arm outward.

•    Chase closure across business, delivery, finance, HR and marketing without needing the principal to intervene.

•    Flag bottlenecks, silences and slippage early. Absence of an update is itself an update.

•    Prepare the Monday view: what moved, what did not, what needs a decision this week.

2.5 External board commitments and personal office

•    The Joint MD & Joint CEO holds external directorships and advisory commitments that come with the position. The role supports these as one integrated calendar and one integrated commitment tracker.

•    Handle personal-office coordination: documentation, filings, correspondence, family and household scheduling, with the same rigour and discretion as corporate work.

•    All such support operates within the company policies on conflict of interest, related-party dealings and use of company resources.

3. What we are looking for

3.1 Non-negotiable experience

•    Seniority: 8–15 years total, with at least 4 years supporting a CEO, MD, promoter or board-level principal directly.

•    Environment: Prior experience in a technology, cybersecurity, IT services, consulting, BFSI or listed-company environment. Comfort with a listed-company governance rhythm is a strong plus.

•    Education: Engineering, computer science or technology background preferred, ideally with a business or finance qualification layered on top. An MBA with genuine technical fluency is equally acceptable.

•    Writing: Excellent written English. Must be able to draft a board note, a customer email and a partner proposal in three different registers without help.

•    Numbers: Advanced Excel. Able to build and interrogate a model, not merely format one.

•    Decks: Genuinely strong PowerPoint craft. Layout discipline, visual hierarchy, restraint.

3.2 Technical and business fluency

This is where most candidates will fall away, and it is the part we will not compromise on. You do not need to be a security engineer. You do need to follow the conversation without a translator.

•    Understand what SOC, VAPT, red teaming, managed detection and response, endpoint, cloud and identity security actually mean and how they differ.

•    Follow discussion of India’s regulatory environment for security and data: the data protection regime, sectoral cyber directions from financial regulators, and national incident-reporting obligations.

•    Grasp the difference between a services engagement and a product or licensing engagement, and why the second is worth more.

•    Use AI tools fluently for research, drafting, summarisation and analysis — while retaining the judgement to verify every number and never send an unverified claim outward.

•    Read a term sheet, an MSA or an SLA and identify what deserves attention.

3.3 How you must operate

•    Anticipatory. The best version of this role produces the document before it is asked for.

•    Closure-obsessed. Comfortable chasing people far senior to you until a thing is done. Politely, persistently, without needing permission each time.

•    Discreet by instinct. You will sit inside board discussions, commercial negotiations, personnel decisions and personal matters. Nothing leaves the room. Ever.

•    Judgement over instruction. When something is ambiguous, make the smartest defensible call and flag the assumption. Do not stall waiting to be told.

•    Precise. Correct names, correct numbers, correct titles, correct dates. In this office, a sloppy detail in front of a regulator, a general or a bank CISO is expensive.

•    Unbothered by pace. Fast-moving, high-volume, frequently reprioritised. Calm under it, not merely tolerant of it.

4. What this role is not

•    It is not a scheduling and travel-booking job. Those are the floor, not the job.

•    It is not a Chief of Staff role with independent P&L or team ownership, though it sits adjacent to one and the growth path runs through it.

•    It is not a stepping stone to a sales or delivery position. We are hiring someone who wants to build mastery of the executive office itself.

•    It is not a nine-to-five. Reasonable boundaries are respected; rigid ones will not survive contact with this calendar.

5. Confidentiality and conduct

•    The appointment is subject to a comprehensive non-disclosure and confidentiality agreement.

•    The role holder will be classified as a designated person under the company’s code of conduct for prevention of insider trading, and will be bound by trading-window restrictions and disclosure obligations.

•    Background verification, reference checks from prior principals, and a demonstrated record of discretion are prerequisites to appointment.

6. Compensation

Compensation is open and will be benchmarked to the top decile for this role in the Indian market. Fixed pay will be structured against demonstrated capability rather than a predetermined band, with a performance-linked component tied to the operating rhythm and closure metrics above. For an exceptional candidate, there is no ceiling.