Executive Assistant & Office Administrator

Company: NRP Capitals Location: Pune Experience: 3–4 years Employment Type: Full-time Compensation: Based on experience and suitability

About the Role We are looking for a proactive and well-organised Executive Assistant & Office Administrator to manage the calendar and coordination requirements for higher management , and support the smooth day-to-day functioning of our office.

The role requires someone who can work in a fast-paced environment, take ownership of routine matters and make small decisions independently.

Key Responsibilities Executive Assistance • Manage the Founder’s calendar, meetings, calls and appointments. • Coordinate with clients, team members and external parties for scheduling. • Send reminders and ensure timely follow-ups for important meetings and tasks. • Assist with meeting preparation, travel coordination and related administrative work. • Maintain complete confidentiality while handling business and client information.

Office Administration • Oversee the smooth day-to-day functioning of the office. • Handle routine office maintenance issues and coordinate with vendors or service providers. • Keep track of pantry items, stationery and other office supplies and ensure adequate stock. • Coordinate couriers, deliveries, printing, filing and other administrative requirements. • Assist in organising client meetings, internal meetings and office events.

Office Support and Supervision • Supervise and guide the office boy in carrying out daily responsibilities. • Ensure that meeting rooms, common areas and office facilities are properly maintained. • Coordinate with housekeeping, building management and other support staff. • Take ownership of routine office-related issues and ensure timely resolution. • Support the team with general administrative requirements as needed. Candidate Requirements

• Minimum 3–4 years of relevant experience in executive assistance or office administration. • Strong calendar management, coordination and organisational skills. • Good knowledge of Google Calendar, Gmail, Microsoft Office and basic office applications. • Good written and verbal communication skills. • Comfortable dealing with senior professionals, clients, employees and vendors.

Desired Qualities • Proactive, agile and quick-thinking. • Responsible, dependable and well-organised. • Able to manage multiple priorities in a fast-paced environment. • Capable of making routine decisions independently. • Professional, polite and solution-oriented.

Male and female candidates may apply. Interested candidates may share their résumé along with their current compensation, expected compensation and notice period.