Executive Assistant - Audit & Business Support

About Firm

Established in 1978, M S K A & Associates is an Indian partnership firm registered with the Institute of Chartered Accountants of India (ICAI) and the PCAOB (US Public Company Accountancy Oversight Board). A member firm of BDO International that offers a range of Assurance services, led by 80+ Partner & Directors and 1900+ staff across 11 cities - Ahmedabad, Bengaluru, Chennai, Chandigarh, Goa, Hyderabad, Kochi, Kolkata, Mumbai, Gurugram, and Pune. Having extensive experience, knowledge and industry foresight, our experts deliver robust, transparent and technology-driven services and provide bespoke solutions to clients.

Our portfolio includes services like Ind AS Conversion, IFC, Tax, Accounting Manual, Limited Review, Group Reporting, Certification and Capital Market Support.

Role Overview:

We are looking for an Executive Assistant to provide comprehensive administrative, operational, and coordination support to the Audit team in Kochi. The role will involve managing documentation, billing and invoicing coordination, internal submissions, logistics, financial data collation, and day-to-day support to ensure smooth functioning of the audit practice.

The ideal candidate should be highly organised, detail-oriented, proactive, and comfortable coordinating with multiple stakeholders including Partners, Managers, internal teams, vendors, and clients.

Location: Kochi, Kerela

Key Responsibilities:

• Preparation of Kochi Letterheads
• Raising COI to conversion of code on timely basis. Significant delays in converting code resulting in COI going to draft stage and team unable to book timesheet.
• Raising invoice as per monthly commitment. Sending reminders to managers for adherence of same.
• Manual file collation, sorting and submission to vendor on timely basis.
• Support for GTM, pulling financials from ROC summarising same, scheduling meeting with client for cold cases for greet and meet.
• Support internal submission related work, collating data from all managers and submitting to central team.
• Kochi UDIN to billing reconciliation. Submission of UDIN reconciliation monthly basis to central team.
• Support for Chennai Audit related letterheads, COI, billing
• Managing audit team courier, logistics for signed deliverables.
• Remaining available hours to support audit team for TOD documentation.

Qualifications:

• Graduate with 1-2 years of experience in an Executive Assistant, Business Support, Audit Support, Practice Support, or similar role.
• Candidates with exposure to billing, invoicing, documentation, MIS, reconciliation, or stakeholder coordination will be an advantage.