Executive Assistant

We are looking for a highly organized, proactive, and digitally proficient professional to support the Technical Executive Assistant and senior leadership team. The role involves managing schedules, coordinating technical and business activities, tracking projects, preparing documentation, and ensuring seamless communication across internal and external stakeholders.

Role & Responsibilities

Executive and Administrative Support

• Assist in managing calendars, meetings, appointments, and travel schedules.
• Coordinate internal and external meetings, including agendas, presentations, and follow-up notes.
• Organize documents, reports, correspondence, and confidential records.
• Draft and proofread emails, presentations, meeting notes, and business communications.
• Track important deadlines, commitments, and action items.

Technical and Project Coordination

• Support the coordination of technology, product, IT, and digital projects.
• Maintain project trackers, dashboards, timelines, and status reports.
• Follow up with technical teams, vendors, and stakeholders on pending tasks.
• Document meeting discussions, technical requirements, decisions, and next steps.
• Assist in converting complex technical updates into clear management summaries.
• Coordinate product demonstrations, technical reviews, and project meetings.

Communication and Stakeholder Management

• Act as a coordination point between the Technical Executive Assistant, leadership, employees, vendors, and clients.
• Ensure timely circulation of information, documents, and project updates.
• Follow up on action items and escalate delays or concerns when necessary.
• Maintain professional communication across departments and seniority levels.

Research and Reporting

• Conduct online research on technologies, tools, vendors, competitors, and industry developments.
• Compile data and prepare concise reports or presentation decks.
• Support the preparation of management dashboards and business-review documents.
• Maintain accurate records of project progress, decisions, and deliverables.

Preferred candidate profile

• Bachelors degree in Business Administration, Information Technology, Computer Science, Management, or a related field.
• 1 to 3 years of experience in executive assistance, project coordination, administration, or technology operations.
• Strong proficiency in Microsoft Office or Google Workspace.
• Familiarity with project-management tools such as Asana, Jira, Trello, Monday.com, ClickUp, or Notion.
• Basic understanding of technology, software-development processes, IT terminology, or digital products.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.