Executive Administrative Assistant

Company Description TERES empowers the legal world through technology, serving as a trusted partner for international arbitration and litigation hearings. The company combines advanced artificial intelligence, specialized legal technology, and expert human review to deliver faster, more accurate, and cost-effective end-to-end hearing services. TERES provides integrated solutions including transcription, translation and interpretation, document management and e-bundling, hearing management, electronic presentation of evidence, and professional audio-video setup worldwide.

The organization is an approved provider for leading institutions such as Maxwell Chambers, DIFC Courts, ADGM Courts, and the Supreme Court of India, and is featured in UNESCO’s Global Toolkit on the Use of AI for the Judiciary. TERES has supported more than 40% of GAR 100 firms across over 60 countries, delivering over 10,000 hours of hearings.

Role Description The Executive Administrative Assistant is a full-time, on-site role based in Bengaluru, supporting senior leadership and ensuring smooth office operations. This role includes managing calendars, scheduling meetings, organizing travel and accommodations, and preparing agendas and meeting materials. The Executive Administrative Assistant will handle phone calls and email correspondence, maintain records and filing systems, and assist with document preparation, data entry, and basic reporting.

The role also involves coordinating internal and external meetings, supporting event logistics for hearings or client visits, and liaising with stakeholders to ensure timely follow-ups and task completion. The individual will contribute to a professional, organized work environment and may support ad hoc projects and process improvements as needed.

Qualifications

• Strong Administrative Assistance and Executive Administrative Assistance skills to support senior leaders and daily office operations.
• Professional Phone Etiquette and Communication skills for handling calls, emails, and stakeholder interactions with clarity and courtesy.
• Solid Clerical Skills, including document preparation, filing, record-keeping, and data entry with high accuracy.
• Proficiency with office productivity tools (e.g., email, calendar, spreadsheets, word processing) and comfort learning new software.
• Excellent organizational and time-management abilities, with attention to detail and the capacity to prioritize multiple tasks.
• Ability to work independently and collaboratively, maintaining confidentiality and exercising sound judgment.
• Prior experience in an executive or administrative assistant role; experience in legal or technology environments is an advantage.
• Relevant diploma or degree in business administration or a related field is preferred.