Executive Administrative Assistant

Location: Nariman Point, Mumbai

Experience: 7–15 Years

Employment Type: Full-Time

About the Company

We are a fast-growing, family-run premium perfume and fragrance brand focused on quality, creativity, and customer experience. We are looking for a highly organised, proactive, and dependable professional to work closely with the Founder and independently manage responsibilities across Executive Assistance, Administration, HR, and Office Operations.

Key Responsibilities:

Executive Assistance

• Manage the Founder’s calendar, meetings, appointments, travel, correspondence, and day-to-day requirements.
• Prepare presentations, reports, MIS, meeting notes, and maintain confidential business documents.
• Coordinate with internal teams, clients, vendors, consultants, and external stakeholders.
• Track action items, follow up on deliverables, and support the Founder on business-related projects and research.

Administration & Office Operations

• Oversee day-to-day office administration, facilities, supplies, maintenance, logistics, and workplace requirements.
• Manage vendors, service providers, procurement, courier services, travel bookings, and administrative documentation.
• Coordinate meetings, events, exhibitions, and other operational activities.
• Ensure the smooth and efficient functioning of the office and proactively address administrative requirements.

HR & Employee Coordination

• Support recruitment, interview coordination, candidate communication, onboarding, and employee documentation.
• Maintain employee records, attendance, leave, and payroll inputs.
• Coordinate employee lifecycle activities, internal communication, engagement initiatives, and routine HR requirements.
• Act as a point of contact for employees on routine HR and administrative matters.

Coordination & Reporting

• Act as a central point of coordination between the Founder, employees, vendors, and external stakeholders.
• Maintain MIS, trackers, reports, and important administrative/HR records.
• Independently follow up on pending tasks and ensure timely closure of responsibilities.

Desired Profile

• 7–15 years of experience across Executive Assistance, Administration, HR coordination, or similar multi-functional roles.
• Experience working directly with Founders, Promoters, CXOs, or Senior Management.
• Strong hands-on experience in executive support, office administration, vendor coordination, and HR operations.
• Excellent communication, organisation, multitasking, follow-up, and stakeholder management skills.
• High level of maturity, discretion, confidentiality, and professionalism.
• Proactive, resourceful, detail-oriented, and comfortable managing multiple functions independently.
• Proficient in MS Office (Excel, Word, PowerPoint) and Google Workspace.
• Experience in family-owned businesses, consumer brands, luxury, retail, FMCG, fashion, lifestyle, cosmetics, beauty, or fragrance will be an advantage.

Ideal Candidate

A versatile professional who can effectively function as the Founder’s Executive Assistant while independently managing HR coordination and overall office administration—essentially bringing the capabilities of three functions into one high-ownership role.

Preferred Experience

Experience in family-owned businesses / consumer brands /luxury products / retail, FMCG / fashion / lifestyle / cosmetics / beauty / or fragrance companies will be an added advantage.