Events Assistant

Events Assistant

Directorate: Place and Prosperity

Department: Tourism

Responsible To: Events Officer

Location: Tower House, Bangor

Salary Scale: Scale 4, SCP 812

Car User Status: Casual

Purpose and Function of the Post

To assist the Events Officers in the organisation and delivery of either a programme of major festivals or the annual programme of funding schemes to support events throughout the Borough, both in accordance with the Councils Integrated Tourism, Regeneration and Economic Development Strategy.

Principal Duties and Responsibilities

There are two Events Assistant roles. One will assist with event delivery and development and the other will assist with the annual programme of events funding schemes. The generic duties and role-specific duties are listed below.

Both Post Holders

• Process invoices and maintain records relating to the Events budgets.
• Provide the Marketing Service and Visitor Information Centre with event information to service public enquiries.
• Undertake general clerical, administrative, and secretarial duties in support of the Events Officer.
• Liaise with other Council Officers and Services/Directorates and with external organisations in the public, private, and voluntary sectors as directed.
• Work at events delivered by the Council.
• Comply with and promote equality, health and safety in accordance with Council policies and legal requirements.
• Undertake any other appropriate duties as may be allocated from time to time in accordance with the general nature of the post.

Please note: Both post holders are required to be available for duty at various events, often in the evenings, at weekends, and on public/bank holidays.

Events Assistant (Delivery and Development)

• Assist in the organisation and delivery of major festivals and annual events, e.g. booking artists and hiring equipment and materials.
• Maintain an events equipment inventory.

Events Assistant (Grants and Evaluation)

• Assist with the development and delivery of the annual events grant funding programme.
• Assist the Events Officer with the management of a Market Research contract and any other in-house market research models.
• Maintain an inventory of promotional materials and merchandise and allocate these to the relevant grant-aided events.

Person Specification

The person specification provides information on the qualifications, experience, knowledge, and skills required to carry out the duties of the post.

The essential criteria will be used for shortlisting and as part of the selection process.

Qualifications

Essential

• 5 GCSEs at Grades AC or equivalent.

Experience

Essential

• 2 years' relevant administration experience.

Key Skills & Abilities

Essential

• Good written and verbal communication skills.
• Ability to use own initiative.
• Good organisational and time management skills.
• Ability to produce accurate work to tight deadlines.
• Ability to work as part of a team.

Other Requirements

Essential

• Ability to work unsocial hours, including weekends and bank holidays.
• A valid driving licence with access to a form of transport that will allow fulfilment of the duties of the post, or access to a suitable form of transport which will enable the post holder to meet the requirements of the post.*

The above alternative (access to a suitable form of transport) is a reasonable adjustment specifically for applicants with disabilities who, as a result of their disability, are unable to hold a valid driving licence.

The selection panel reserves the right to enhance the shortlisting criteria to facilitate the shortlisting process when necessary.

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