Document Controller

JD: Document Controller - MEP Pharma Projects 

• Position: Document Controller
• Compensation: ₹10–12 lakhs per annum + Benefits
• Location: Hyderabad, India (on-site deployment)
• Industry Experience: Pharma, Bio-Chemical, Healthcare, Laboratory, or Cleanroom EPC Projects (Mandatory)
• Reporting To: Project Manager
• Experience: 5–8 years of relevant document-control experience
• Employment Type: Full-time/Contract
• Deployment & Schedule: Onsite (6 days/week)

About the Client:

GoodHiresOnly is recruiting on behalf of a US Fortune 500 Laboratory Infrastructure Company with more than 120 years of experience in designing, manufacturing, and installing advanced laboratory solutions. The organisation delivers integrated laboratory furniture, fume hoods, biological safety cabinets, and critical infrastructure for pharmaceutical, biotechnology, healthcare, research, and industrial clients worldwide.

With operations across North America, Europe, the Middle East, India, and Asia-Pacific, the company executes technically complex projects in highly regulated environments and partners with leading organisations across the life-sciences and healthcare sectors.

About the Role:

The Document Controller will be deployed on-site in Hyderabad for a major brownfield laboratory infrastructure project for a leading bio-pharmaceutical client. The role will manage the flow, control, traceability, and retrieval of project documentation across MEP, HVAC, electrical, plumbing, fire-protection, civil, cleanroom, vendor, quality, commissioning, and handover workstreams.

The successful candidate will maintain accurate document registers, drawing and revision logs, transmittals, RFI and submittal trackers, vendor-document records, and project reports. This is a hands-on, six-day onsite role for a detail-oriented professional who can work closely with the Project Manager, Project Director, engineering teams, vendors, consultants, contractors, and client stakeholders.

Key Responsibilities:

• Document Register Management: Receive, register, classify, distribute, track, and archive project documents, drawings, models, correspondence, and technical records.
• Drawing and Revision Control: Maintain drawing-control logs and ensure that site teams, vendors, and subcontractors have access to the latest approved or Issued for Construction documents; clearly archive superseded versions.
• Transmittal Administration: Prepare, issue, track, and close incoming and outgoing transmittals in accordance with approved project procedures.
• EDMS Administration: Use and maintain the project Electronic Document Management System or client portal, including SharePoint, Aconex, Procore, Autodesk Construction Cloud/BIM 360, or an equivalent platform.
• RFI and Submittal Tracking: Log, route, monitor, and report on RFIs, technical submittals, material approvals, method statements, change documentation, and other review workflows.
• Vendor Documentation: Track vendor and subcontractor submissions, perform completeness checks against agreed document requirements, and follow up on overdue or rejected documents.
• Quality and Handover Records: Coordinate and index inspection records, material certificates, test reports, commissioning documents, turnover packages, and other quality or handover records.
• Project Reporting: Prepare document-status reports, overdue-action lists, RFI and submittal registers, transmittal summaries, and weekly updates for project leadership and client review.
• Stakeholder Coordination: Follow up with engineering, construction, quality, procurement, vendors, consultants, and client teams to maintain timely and accurate document flows.
• Site Support: Maintain a high level of onsite availability and respond promptly to document requests that affect construction, approvals, inspections, commissioning, or handover.

Project Environment:

• Bio-Pharma and Life-Sciences Infrastructure: Documentation for projects serving pharmaceutical, bio-chemical, laboratory, healthcare, and other regulated environments.
• Brownfield and MEP Execution: Document control across retrofit and expansion workstreams involving HVAC, electrical, plumbing, fire protection, civil, cleanroom, and related packages.
• Controlled Project Records: High-volume, revision-sensitive documentation involving drawings, vendor submissions, approvals, RFIs, inspections, testing, commissioning, and handover.
• Multi-Party Stakeholder Environment: Daily coordination with client teams, project managers, engineers, contractors, vendors, consultants, quality representatives, and site stakeholders.

Required Skills & Experience:

• Relevant Experience: 5–8 years of document-control experience in EPC, construction, MEP contracting, engineering consulting, industrial projects, laboratory infrastructure, or cleanroom environments.
• Sector Exposure: Mandatory experience supporting projects in pharmaceutical, bio-chemical, laboratory, or healthcare environments.
• Document-Control Operations: Strong operating experience with document registers, drawing-control logs, transmittals, RFIs, submittals, vendor-document trackers, and revision-control processes.
• EDMS Proficiency: Hands-on experience with SharePoint, Aconex, Procore, Autodesk Construction Cloud/BIM 360, or a similar Electronic Document Management System.
• Technical Document Literacy: Working familiarity with AutoCAD and Revit document packages, drawing numbering, revisions, status codes, and transmittal workflows; design or drafting capability is not required.
• Quality and Handover Exposure: Experience tracking material certificates, inspection records, test reports, commissioning documentation, turnover packages, or similar project records.
• Communication and Organisation: Strong written and verbal English, attention to detail, follow-up discipline, structured working habits, and the ability to coordinate with multiple stakeholders.
• Site Readiness: Currently based in Hyderabad or able to relocate promptly, and willing to work full-time onsite at the client location six days per week.
• Education: Bachelor’s degree or diploma in Engineering, Information Management, Science, or a related discipline. (must)

Preferred Qualifications:

• Pharma and Bio-Pharma EPC Experience: Prior document-control experience on pharmaceutical, bio-pharmaceutical, laboratory, cleanroom, or regulated healthcare projects.
• MEP Drawing-Control Knowledge: Experience managing documentation across HVAC, electrical, plumbing, fire-protection, civil, and cleanroom packages.
• Validation and Compliance Exposure: Familiarity with IQ/OQ/PQ, FAT/SAT, turnover packages, MTCs, validation files, GMP documentation, audit trails, or commissioning and qualification records.
• Additional Knowledge: Awareness of ISO 9001 quality-management principles, controlled-document practices, or project audit-readiness requirements.

Key Performance Indicators (KPIs):

• Document Register Accuracy: Maintain accurate, current, and traceable document, drawing, transmittal, RFI, and submittal registers.
• Revision Control: Ensure approved and current document revisions are available to relevant project stakeholders and superseded versions are controlled and archived.
• Document Turnaround: Log and route incoming documents, RFIs, submittals, and transmittals within agreed project timelines, normally within one business day of receipt.
• Reporting Discipline: Submit weekly document-status reports, overdue-action trackers, and document dashboards within agreed reporting deadlines.
• Audit and Handover Readiness: Maintain project records under the controller’s custody in an indexed, retrievable, and traceable condition for client reviews, audits, commissioning, and handover.
• Stakeholder Support: Escalate overdue submissions, review bottlenecks, and document-control risks promptly to the Project Manager or designated document owner.

Compensation & Benefits:

• Base Salary: ₹10–12 lakhs per annum, depending on experience and capability.
• Variable Incentive: Performance-linked incentive as per company policy.
• Group Medical Insurance: ₹4 lakhs family floater coverage for self, spouse, children, and parents.
• Term Life Insurance: Coverage as per corporate policy.
• Accidental Insurance: Comprehensive personal accident cover.
• Statutory Benefits: PF and gratuity as per statutory standards.

Career Growth Opportunities:

• Global Exposure: Direct engagement with a leading global laboratory infrastructure organisation and a major bio-pharmaceutical client project.
• Project Visibility: Exposure to document-control operations for a large-scale brownfield laboratory infrastructure project.
• Professional Development: Opportunity to strengthen expertise in EDMS, MEP project documentation, quality records, commissioning support, and regulated project environments.

Note:

This job description outlines the general scope and key expectations of the position and is not an exhaustive list of all duties. For additional information or confidential inquiries, please contact: [email protected]