Controlling & Reporting Senior

Who is Volkswagen Financial Services?

It's been more than 70 years since Volkswagen Financial Services AG financed the first Volkswagen vehicles in Germany in 1949. A lot has changed since then, but our core goal hasn't; ensuring we meet the mobility needs of the people.

Volkswagen Financial Services today operates in 48 markets through its various subsidiaries, shareholdings, and joint ventures. Volkswagen Financial Services is the largest provider of automotive financial services worldwide.

At VWFS Porto, we are proud to foster a gender-equal workplace, where diversity is celebrated, and every individual is provided with equal opportunities to thrive and succeed.

What do we do?

Volkswagen Financial Services (VWFS) Porto is a nearshore hub that supports European markets by delivering stable, compliant, and high‑quality services across contract management and adjacent systems, integrations, data, and large‑scale projects. You will be part of the Finance team in Porto, working day‑to‑day with our Headquarters to align on approvals, processes, and reporting—enabling efficient vendor management, invoice verification, and procurement governance across our operations.

Objectives:

The Controlling & Reporting Specialist will support the Finance & Controlling team in planning, forecasting, reporting, invoicing and process improvement activities. The role will be responsible for ensuring accurate financial data, reliable reporting, efficient budget monitoring and strong operational support to internal stakeholders and international markets.

This position combines core controlling responsibilities with a strong focus on automation, dashboarding, process digitalization and continuous improvement.

In this role you will be responsible for:

1. Forecast, Budget and Planning Round Activities

• Prepare and support Forecast activities for international markets.
• Support Planning Round and annual Budget preparation and submission to HQ.
• Prepare Forecast, Budget and PR templates, assumptions and supporting files.
• Support the preparation of presentations and reporting data.
• Ensure alignment of critical Forecast, PR and budget activities within the team and with relevant stakeholders.
• Support the allocation of Budget in SAP and preparation of related files.

1. Month-End Closing, Reporting and Financial Analysis:

• Support month-end closing activities, including accrual review and finance report preparation.
• Prepare and review month-end reports.
• Analyse deviations between Budget, Forecast and Actuals.
• Perform reconciliations between SAP, Forecast and reporting files.
• Validate accruals and reversals.
• Prepare financial analysis and ad-hoc reports requested by HQ, internal stakeholders or markets.
• Align with accounting team on several topics.

1. Invoicing, Payments and Market Support

• Support quarterly invoicing processes, including rollforward of files, preparation of attachments, PDF consolidation and submission to markets.
• Prepare and send CMIS files on a monthly or quarterly basis.
• Follow up on pending invoices, credit notes and payment topics with suppliers and customers.
• Validate and monitor critical payments.
• Support markets in invoicing, reporting and Forecast-related questions.
• Handle payment-related incidents and ensure timely resolution with relevant stakeholders.

1. Budget, PO and Cost Centre Monitoring

• Monitor PO consumption, budget usage and cost centre-related requests.
• Update and maintain dashboards related to PO analysis and budget control.
• Support FTE mapping before invoicing periods.
• Maintain and update cost centres and assignments documentation in Confluence.
• Respond to requests related to cost centre consumption, travel consumption and budget usage.

1. Automation, Digitalization and Process Improvement

• Drive and support process improvement, automation and digitalization initiatives across Controlling activities.
• Develop and maintain tools using Python, Power Apps and SharePoint.
• Create and maintain dashboards to support invoice status tracking, PO monitoring, reporting and decision-making.
• Monitor automations and resolve related incidents.
• Contribute to new ways of working, standardized templates and improved internal processes.

We believe that the right profile for this job should have / be:

• Previous experience in Controlling, Finance, Reporting, Budgeting, Forecasting, Financial Planning or similar roles.
• Familiarity with time-tracking tools and experience in service provider company is a plus.
• Experience in international or shared services environments is a plus.
• Strong Excel skills and ability to work with complex financial files.
• Knowledge of SAP or similar ERP systems.
• Strong attention to detail and ability to follow structured processes.
• Good communication skills with both technical and non-technical stakeholders and excellent communication skills in English (written and verbal); German is a plus.
• Ability to interact professionally with both internal stakeholders and external vendors.
• Proactive mindset and continuous improvement orientation.
• Structured and organized way of working.
• Problem-solving attitude and ability to manage incidents independently.

What we Offer:

• Long-term contract.
• Competitive package including private health insurance, life insurance and meal allowance (pay by meal card).
• Bonuses and benefits depending on performance
• Schooling allowance and pension scheme
• Incredible and unique annual company events
• Opportunity to work on an international project and be part of multicultural and multidisciplinary team
• Solid performance evaluation and career management methodologies
• Continuous training – technical and behavioural development