Contracts Administrator | Developer

This is an opportunity to join an established Eastern Suburbs residential developer with an exciting pipeline of projects and a reputation for delivering quality residential communities across Australia.

Working directly alongside a highly respected Director, you\'ll become part of a close-knit team where your contribution is genuinely valued. This is a business built on collaboration, trust and supporting its people, with a culture where everyone has a voice and plays an important role in the continued growth of the company.

Why People Love Working Here

• People-first culture – A supportive, down-to-earth team that genuinely looks after one another.
• Your opinion matters – Work alongside a Director who values ideas, encourages input and wants every team member to feel heard.
• Work hard, have fun – A positive workplace with plenty of laughs, regular team lunches and even an in-house sauna, balanced with a team that knows when it\'s time to knuckle down.
• Work-life balance – A supportive team environment where flexibility is built on trust and common sense.
• No egos – A collaborative environment where everyone pitches in, supports one another and celebrates success together.
• Resilient team – A team that handles challenges together, stays positive and focuses on solutions.
• Career growth – Join a growing developer with genuine long-term opportunities as the business continues to expand.

The Role:

This role is ideal for an experienced Contracts Administrator or Contract Coordinator with a background in off-the-plan residential property or house and land developments.

Working closely with the Director and wider project team, you will manage the contract administration process from contract preparation and exchange through to settlement and handover. You will work closely with purchasers, solicitors, sales agents, builders and other key stakeholders to ensure contracts progress smoothly and all parties remain informed throughout the process.

Key Responsibilities

• Manage the contract administration process from contract preparation through to settlement and handover.
• Coordinate the preparation, issue, execution and exchange of contracts.
• Liaise directly with solicitors regarding contract amendments, special conditions, clauses and contract requirements.
• Act as a key point of contact for purchasers throughout the contract and settlement process.
• Understand and manage the differences between off-the-plan and house and land contracts.
• Review contracts and identify key clauses, conditions, deadlines and requirements.
• Track contract progress, finance approvals, settlements and key milestones.
• Coordinate with sales agents, solicitors, purchasers, builders and internal stakeholders.
• Prepare and track progress payment invoices and receipts where required.
• Provide regular project, construction and settlement updates to purchasers.
• Maintain accurate contract and project records across internal systems, including Monday.com.
• Support the broader project team with contract and development administration as required.
• Assist with improving internal processes and ensuring a seamless experience for purchasers and stakeholders.

About You:

You'll ideally come from a Contracts Administration, Contract Coordination or Sales Administration background within residential property development, with experience across:

• Off-the-plan residential contracts
• House and land contracts
• Contract preparation, exchange and administration
• Solicitor and conveyancer liaison
• Purchaser and client liaison
• Understanding contract clauses, special conditions and key contractual obligations
• Managing contracts through to settlement
• Residential development or property administration

Experience in house and land or off-the-plan development contracts is required.

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