Construction Admin

Oz Coast Construction is a dynamic and growing construction company dedicated to delivering high-quality building projects across Queensland. We pride ourselves on our commitment to excellence, safety, and maintaining strong relationships with our clients and team members. Our values centre on integrity, innovation, and creating a workplace where every team member can thrive and contribute meaningfully to our success.

About the role

We are seeking a dedicated and organised Construction Admin professional to join our team on a full-time basis at our Capalaba office in QLD 4157. As Construction Admin, you will be the backbone of our administrative operations, ensuring that all documentation, communications, and office systems run smoothly. This role is pivotal in supporting our construction projects and helping our teams operate efficiently.

You will work closely with project managers, site supervisors, and senior management to ensure that all administrative requirements are met to the highest standard. This is an excellent opportunity to be part of a forward-thinking construction company where your organisational skills will have a direct impact on project success.

Key responsibilities

• Managing and maintaining accurate project documentation, including contracts, permits, and compliance records
• Coordinating communications between office staff, project managers, and on-site teams
• Scheduling and organising meetings, site inspections, and client visits
• Processing invoices, purchase orders, and financial documentation in accordance with company procedures
• Maintaining and updating project databases and filing systems, both digital and physical
• Assisting with HR-related tasks including recruitment coordination and employee record management
• Preparing reports, presentations, and correspondence for management and clients
• Managing office supplies and equipment, ensuring adequate stock levels
• Supporting the coordination of health, safety, and compliance documentation and procedures

What we're looking for

• Proven experience in an administrative role, ideally within the construction or project-based industry
• Strong organisational and time management skills with the ability to manage multiple priorities simultaneously
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with project management or database software
• Excellent written and verbal communication skills with professional presentation abilities
• Meticulous attention to detail and accuracy in documentation and record-keeping
• Ability to work independently and as part of a team in a fast-paced environment
• Understanding of basic construction terminology and industry practices is desirable
• Competency in managing confidential information with discretion and professionalism
• Problem-solving mindset with the ability to identify process improvements
• Current driver's licence and reliability are essential

What we offer

• At Oz Coast Construction, we believe in supporting our team members and fostering a collaborative workplace culture. We offer competitive remuneration, a stable full-time position, and the opportunity to develop your skills within a growing organisation. We are committed to maintaining a safe, inclusive, and respectful workplace where all team members can succeed. We also offer flexibility where possible to support work-life balance and employee wellbeing.

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