CEO Office Manager

• Lead ALONE's CEO Office and Reporting function.
• Allocate approximately 30% to delivering Board Secretary responsibilities.
• Uphold the highest standards of corporate governance and Board engagement.
• Ensure papers are delivered and governance deadlines are met.
• Serve as the primary liaison between the CEO's Office and the Leadership.
• Ensure seamless communication, clear accountability, and full compliance with ALONE's governance frameworks.
• Carry company secretarial responsibility including governance returns and maintenance of the register of Trustee and Board records.
• Manage key stakeholder relationships and documents, including government departments, regulatory bodies, funders, and partner organisations.
• Manage all documents requiring CEO signature, maintaining a tracking system.
• Coordinate the preparation of CEO briefings, board presentations, and executive-level correspondence.
• Quality-assure all reports submitted to the Board or its committees.
• Maintain an organisational reporting calendar that tracks submission, action log and ensures accountability across functions.
• Plan, prepare and manage the full annual Board and Board Committee calendar.
• Draft, circulate, and quality-assure all Board/committee agendas and engagement in consultation with the CEO.
• Be available to attend Board meetings, take accurate minutes and maintain a formal record of decisions, resolutions, and actions.

Requirements

• A minimum of 5-7 years' experience working with those at a Senior level within the nonprofit, public, regulated or large corporate sector, including
• Experience in Financial, Legal or Company/Board Secretary background with an understanding of Governance environments is an advantage
• Professional qualifications including governance credentials (CGI/ICSA) desirable
• Expertise in Leadership and Board reporting for organisation of a similar size
• Experience of managing senior meetings, board cycles end-to-end, including minutes, and action-tracking
• Experience managing executive or CEO-level signing and authorisation processes, with a high degree of accuracy and confidentiality.
• Exceptional written communication skills, with the ability to draft high-quality minutes, reports, briefings, and correspondence to a board-ready standard.
• Experience implementing governance frameworks, reporting templates, and standard operating procedures.
• Strong Organisational, Time management and planning skills, with the ability to manage multiple deadlines
• Interpersonal and relationship management skills
• Proficiency in Microsoft Office suite and board management or document management systems.
• A demonstrable commitment to ALONE's mission and values.

Core Competencies

Demonstrates expertise in corporate governance, Board engagement, and stakeholder management, with a strong focus on quality assurance in reporting and documentation. Proficient in managing executive-level communications and maintaining compliance with governance frameworks.

Highest-signal resume keywords

• Corporate Governance
• Board Reporting
• Stakeholder Management
• Governance Frameworks
• Exceptional Written Communication

ATS Optimization Keywords

Hard Skills

• Board Secretary Responsibilities
• Governance Returns
• Minutes Taking
• Action Tracking
• Document Management
• Governance Framework Implementation
• Quality Assurance in Reporting
• Executive Briefing Preparation
• Meeting Management
• Organisational Reporting Calendar

Soft Skills

• Interpersonal Skills
• Relationship Management
• Organisational Skills
• Time Management
• Planning Skills

Certifications & Qualifications

• Governance Credentials (CGI/ICSA)

Industry Keywords

• Nonprofit Sector
• Public Sector
• Regulated Sector
• Corporate Sector
• Senior Level Experience

Tools & Technologies

• Microsoft Office Suite
• Board Management Systems
• Document Management Systems

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