Business/Admin Coordinator

Overview

EXP is a multidisciplinary engineering, architecture, design and consulting firm focused on the world’s built and natural environments. We value diverse teams and an entrepreneurial mindset within an employee‑owned company that strives for sustainable results and strong client and community outcomes.

Your work environment at EXP
Based in Brampton, ON, you will be part of the Central Canada Infrastructure group and contribute to a variety of projects.

Responsibilities

• Work directly with the Sr. Vice President of Infrastructure
• Coordinate meetings and travel arrangements
• Edit and format reports, proposals, and other technical documents
• Prepare and review proposals, standing offer agreements, and draft proposal documents
• Compose and distribute meeting notes, routine correspondence, and reports
• Perform administrative duties (data entry, copying, filing, document retrieval, meeting scheduling, and related tasks)
• Prepare client and proposal documents, including resumes/CVs and proposal tabs
• Provide backup support for other admin teams and divisions as necessary
• Manage the full proposal lifecycle from RFI/RFQ/RFP review to final submission
• Create, refine, and deliver high‑quality presentations
• Develop and maintain support material (boilerplate content, resumes, project sheets, images, testimonials)
• Establish and maintain positive relationships with internal teams
• Review financial results and prepare presentations

Qualifications

• Minimum 3 years of proposal and administrative experience, ideally in the Engineering/Consulting industry
• Excellent time management and organizational skills
• Proficiency with MS Office (Word, Excel, PowerPoint, Outlook, Microsoft Project, SharePoint)
• Strong written English language skills in editing and proofreading
• Attention to detail and accuracy
• Persistent, enthusiastic, and driven
• Ability to multitask and meet tight deadlines
• Experience with CRM software, especially Deltek Vantagepoint (an asset)
• Flexibility to work overtime
• Team‑oriented approach to drive collective success

Note: This posting is for an existing vacancy within our organization.

Salary and Equity

The salary range for this role is between $50K and $69K. Actual compensation is based on factors including skill set, experience, certifications, and location.

About Us

Our story

EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments. Our heritage dates back to 1906, and thousands of professionals across EXP work together to deliver outstanding experiences year after year.

What makes us different

We are committed to a challenging work environment that fosters career growth, creativity and excellence.

Find out more about life at EXP at www.exp.com.

Job Information

• Job Identification: 112824
• Posting Date: 07/08/2026
• Degree Level: Bachelor\'s Degree
• Job Schedule: Full time
• Locations: 1595 Clark Boulevard, Brampton, ON, L6T4V1, CA