Associate - AP Specialist

The AP Specialist will manage end-to-end payables, vendor payments, collections,

reconciliations, intercompany billing, reconciliation and statutory compliance across

multi-country operations (US, NZ, Australia, Europe). The role supports smooth cash

flow management and standardized finance processes.

Key Responsibilities

• Oversee and manage the accounts payable operations to ensure timely, accurate, and efficient processing of invoices and payments.
• Lead end-to-end AP processes including invoice receipt and validation, threeway matching, payment runs, vendor reconciliations, and exception resolution.
• Establish and enforce robust internal controls to mitigate fraud risks and ensure accuracy in financial reporting.
• Intercompany invoice, reconciliation and cash flow management, review intercompany balances, Inter Company reconciliations
• Ensure compliance with accounting standards (GAAP/IFRS), corporate policies, and regulatory requirements.
• Serve as a key liaison with external vendors, internal business units, and treasury to manage relationships and resolve issues.
• Develop and provide insightful reports and analysis on AP performance metrics.
• Monitor and report on performance metrics (KPIs), identifying opportunities to improve processing speed, accuracy, and cost-efficiency.
• Build and maintain strong relationships with vendors to ensure timely payments and resolve disputes.
• Prepare and execute payment runs (ACH/Wire)
• Vendor master management
• Travel & expense processing
• AP Accruals.
• Bank reconciliation
• Reconcile AP sub-ledger with GL.
• Ensure GST/VAT/WHT compliance and audit readiness.
• GST payments for Australia and Newzealand.

Process & Coordination

• Support process transitions and SOP documentation.
• Work closely with Procurement, Treasury, Project, and Client Finance teams.
• Drive process improvements and automation initiatives.

Skills and experience:

• Experience with accounting software (e.g., NetSuite, Tally, SAP, Oracle, Xero).
• Good communication & stakeholder management
• Strong analytical skills and proficiency with financial reporting software and spreadsheets (Excel, Google Sheets)