Administrative & Operations Assistant

At Rob Surgical, we're developing next-generation robotic surgery technology that aims to improve patients' lives around the world.

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As we prepare for our next stage of growth, we're looking for an Administrative & Operations Assistant to become a key member of our team.

This is not a traditional administrative role

We're looking for someone who enjoys organising, anticipating needs, solving problems and helping the business run efficiently. Someone who's curious, embraces technology, and is excited to work in a fast-paced, innovative environment where every contribution makes a difference.

What you'll do

Working closely with the leadership team and collaborating across the organisation, you'll play an important role in supporting the company's day-to-day operations.

Your responsibilities will include:

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• Managing travel arrangements and itineraries.
  
• Coordinating calendars, meetings and executive support.
  
• Ensuring the smooth day-to-day operation of the office.
  
• Managing suppliers, office services and facilities.
  
• Supporting onboarding and administrative processes.
  
• Preparing presentations, reports and meeting documentation.
  
• Coordinating internal activities and following up on action plans.
  
• Identifying opportunities to simplify and improve administrative processes.
  
• Leveraging AI and digital tools to increase efficiency in daily operations.
  

Who you are

We're looking for someone with the right mindset as much as the right experience.

You will likely be a great fit if you:

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• Have 4 years of experience in an administrative, operations or executive support role.
  
• Have worked in a technology company, startup or scale-up.
  
• Speak fluent English and Spanish (written and spoken).
  
• Are highly organised and pay close attention to detail.
  
• Are proactive, resourceful and enjoy taking ownership.
  
• Feel comfortable managing multiple priorities simultaneously.
  
• Enjoy supporting others and collaborating across teams.
  
• Are naturally curious and always looking for better ways of working.
  
• Are interested in technology and already use—or are eager to learn—AI tools such as ChatGPT, Microsoft Copilot or similar.
  

This role is for you if...

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• You enjoy creating structure in fast-moving environments.
  
• You like being the person people can rely on.
  
• You don't mind switching from organising international travel to helping prepare an executive presentation.
  
• You are comfortable handling routine administrative tasks while also contributing ideas to improve how things are done.
  
• You want to learn, grow and gradually take on broader operational responsibilities.
  

What you'll find at Rob Surgical

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• The opportunity to contribute to a company developing cutting-edge robotic surgery technology.
  
• A collaborative, international and multidisciplinary environment.
  
• Direct exposure to senior leadership and strategic projects.
  
• A culture that values ownership, continuous improvement and initiative.
  
• Real opportunities to grow as the company continues to scale.
  
• Modern offices at DFactory Barcelona.
  

What do we offer? xqbhyrx

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• Competitive salary aligned with experience.
  
• If you're looking for more than a traditional administrative position and want to build your career in an innovative MedTech company, we'd love to hear from you.
  

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