Administrative Assistant

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Administrative Assistant

About the role: This opportunity is designed for organized, proactive, and detail-oriented administrative professionals who enjoy keeping operations running smoothly behind the scenes. You will provide day-to-day administrative support, including email and calendar management, client communication, CRM administration, and general office tasks in a fast-paced remote environment.

Pay Rates:

Part-Time Monthly Rates: $800–$1,280 (based on 20 hours per week schedule)

Full-Time Monthly Rates: $1,600–$2,560 (based on 40 hours per week schedule)

The posted monthly salary range is an average monthly income. However, all jobs at Virtual Latinos are hourly-based, and payments are calculated based on the number of hours a person works daily. We pay our Virtual Professionals every 2 weeks through third-party platforms.

The hourly rate range of the position is $10 –$16, depending on experience. Once a rate has been offered to you, it is non-negotiable.

Work Schedule: The work schedule will vary depending on the position and client. Most schedules align with U.S. and Canadian business hours.

Key responsibilities:

• Email and Calendar Management: Monitor, organize, and prioritize the main inbox daily, draft professional replies, and manage business calendars, including scheduling meetings and coordinating appointments.
• Client and Team Communication: Answer incoming calls, place outbound calls, and communicate professionally with clients, vendors, and team members via phone, email, and chat.
• CRM and Data Administration: Update customer profiles, log lead statuses, and keep digital records clean and organized within CRM platforms (Zoho, HubSpot, Salesforce, or similar).
• General Administrative Support: Handle data entry, update spreadsheets, manage documents, coordinate routine requests, and notify the client of important messages or urgent matters.
• Basic Bookkeeping: Create and send quotes, invoices, and receipts, plus other basic bookkeeping tasks (does not include professional bookkeeping).
• AI-Assisted Productivity: Use AI tools like ChatGPT or Claude to draft correspondence, polish written communication, and streamline repetitive administrative tasks.

What you bring:

• Must be 21+ years old
• 2+ years of experience in administrative support, executive assistance, or office management roles
• Bilingual in English (C1 or above) / Spanish)
• Associate's or Bachelor's degree in Business Administration, Communications, or a related field preferred

Required Skills:

• Excellent written and verbal English communication skills with a professional, courteous approach
• Strong organizational skills and meticulous attention to detail
• Experience working with CRM platforms (Zoho, HubSpot, Salesforce, or similar)
• Proficiency in productivity tools (Google Workspace, Microsoft Office 365, or similar)
• Familiarity with AI-powered productivity tools (ChatGPT, Claude, or similar) for drafting communications and improving workflow efficiency
• Familiarity with communication and collaboration tools (Slack, Microsoft Teams, Zoom, or similar)
• Ability to manage multiple tasks and priorities simultaneously in a remote environment
• Proactive, self-motivated, and comfortable working independently with minimal supervision
• Comfortable handling confidential client and business information with discretion

How the process works

1. Apply through LinkedIn Easy Apply.
2. Qualified candidates will receive instructions to complete their full application and join the Virtual Latinos community.
3. Once accepted, you will gain access to ongoing remote job opportunities with U.S. companies looking for experienced remote professionals.