Administrative Assistant (Office Administrator)

WeareseekinganAdministrativeAssistant/OfficeAdministratortosupportdailyofficeoperationsandassisttheengineeringteamwithadministrativeandaccounting-relatedtasks.Thisroleplaysakeypartinensuringefficientworkflowsandsupportingthecompany’sadministrative,financial,andcompliancefunctions.

Theidealcandidateisorganized,proactive,anddetail-oriented,withtheabilitytoworkinafast-pacedengineeringconsultingenvironment.Thispositionrequiressomeonewhocaneffectivelymanageadministrativeprocesses,financialdocumentation,andcorporateregistrationsacrossmultiplestates.

Responsibilities

• Assistwithbasicaccountingtasks,includinginvoicepreparation,expensetracking,andorganizingfinancialdocumentation.
• Coordinatewithexternalaccountantsbygatheringandpreparingdocumentationrequiredforbookkeepingandtaxpurposes.
• Maintainandorganizecompanyrecords,contracts,andprojectdocumentation.
• Assistwithcorporateregistrationsandcompliancerequirementsacrossmultiplestates.
• Assistwiththepreparationandformattingofreports,proposals,andtechnicaldocuments.
• Coordinatetravelarrangementsandmeetinglogisticswhenrequired.

Requirements

• Associate’sorBachelor’sdegreeinBusinessAdministration,Accounting,OfficeManagement,orarelatedfieldpreferred.
• 2+yearsofexperienceinadministrativesupport,accountingsupport,orofficemanagementroles.
• Basicunderstandingofaccountingandinvoicingprocesses.
• Abilitytomanagemultipletasksandprioritiesefficiently.