Administrative Assistant

• Issue cotton purchase contracts for the domestic market and sales contracts for export, according to terms negotiated by the commercial team
• Verify contractual information, including volume, price, counterparty, payment terms, Incoterms and shipping deadlines
• Enter and keep contracts up to date in the ITAS system
• Send contracts for signature and monitor the process until formalization
• Organize, control and file contractual documents, including contracts, amendments and attachments
• Monitor the status of open contracts, following up on pending signatures, approvals and contractual changes
• Support the control and updating of information related to commercial operations
• Interact with internal areas such as Operations, Controllership and Legal to align and resolve pending issues
• Contact clients and suppliers to follow up on contract-related requests

Requirements

• Bachelor’s degree completed or in progress in Business Administration, Foreign Trade, Agribusiness or related fields
• Previous experience issuing and managing commercial contracts
• Experience with administrative routines and document control
• Intermediate Excel
• Knowledge of foreign trade processes and export documentation is desirable
• Intermediate to advanced English is a plus

Core Competencies

Demonstrates expertise in managing and issuing commercial contracts, with a strong focus on compliance and documentation control. Proficient in coordinating with internal teams and external stakeholders to ensure smooth contract execution and adherence to foreign trade processes.

Highest-signal resume keywords

• Contract Management
• Document Control
• Foreign Trade Processes
• Intermediate Excel
• English Proficiency

ATS Optimization Keywords

Hard Skills

• Contract Issuance
• Contract Verification
• Volume and Price Negotiation
• Payment Terms Management
• Incoterms Knowledge

Soft Skills

• Organizational Skills
• Communication Skills
• Interpersonal Skills

Industry Keywords

• Commercial Contracts
• Export Documentation
• Agribusiness
• Business Administration
• Foreign Trade

Tools & Technologies

• ITAS System

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