Administrative Accountant

Are you a detail-oriented professional who enjoys balancing accounting responsibilities with office administration? We are seeking an Administrative Accountant to support our growing irrigation construction business. This role is ideal for someone who thrives in a fast-paced environment, enjoys taking ownership of accounting functions, and can effectively manage multiple priorities.

About the Role

As the Administrative Accountant, you will play a key role in the day-to-day operation of our company by providing administrative support, managing accounting processes, assisting with payroll, and maintaining accurate financial and project records. You will work closely with project managers, field supervisors, suppliers, subcontractors, and leadership to ensure smooth business operations.

Key Responsibilities

Accounting & Finance

• Process accounts payable and accounts receivable
• Prepare customer invoices and follow up on outstanding payments
• Perform bank and credit card reconciliations
• Maintain accurate financial records and daily transactions using QuickBooks
• Process payroll and maintain employee payroll records
• Prepare GST remittances and other government filings
• Assist with month-end and year-end financial reporting
• Monitor project costs and support job costing activities
• Manage vendor accounts and supplier payments
• Support external accountants during audits and year-end reviews

Administrative Support

• Answer and direct incoming phone calls, emails, and customer inquiries
• Maintain project files, company records, and documentation
• Coordinate with project managers, field staff, suppliers, and subcontractors
• Assist with employee onboarding and maintain training records
• Track fleet, equipment rental, insurance, and certification documentation
• Order office supplies and support day-to-day office operations
• Prepare reports and provide administrative support to management

Construction Administration

• Track project budgets and expenditures
• Maintain subcontractor agreements, insurance certificates, and compliance documentation
• Monitor project billing and change orders
• Coordinate project closeout documentation and lien-related records
• Track permits, inspections, utility locates, and project documentation

Qualifications

• 2+ years of accounting, bookkeeping, or office administration experience
• Experience within construction, irrigation, landscaping, or a project-based industry is considered a strong asset
• Proficiency with Microsoft Office Suite, particularly Excel
• Experience using QuickBooks or similar accounting software
• Strong organizational, communication, and time-management skills
• Ability to work independently while managing multiple priorities

Preferred Experience

• Full-cycle bookkeeping
• Payroll administration
• Job costing and project accounting
• Construction administration and project documentation management
• GST remittances and month-end processes

What We're Looking For

The ideal candidate is organized, proactive, and dependable with a strong attention to detail. You enjoy both accounting and administrative work, can adapt to changing priorities, and take pride in keeping operations running smoothly.

Why Join Us?

• Stable, growing company
• Collaborative team environment
• Diverse role with accounting and operations exposure
• Opportunity to make a direct impact on company success
• Competitive compensation based on experience