Admin Head

Job Description

Position: Admin Head

Department: Administration

Reporting To: Location Head

Location: Jaipur, Rajasthan

Employment Type: Full-Time

About Pinnacle

Pinnacle FutureBuild Private Limited is a global leader in Building Information Modeling (BIM), Digital Engineering, and Construction Technology solutions.

With 30+ years of global experience, 4,700+ engineers and architects, 18,000+ successfully delivered projects, operations across 47+ countries, and 15 global delivery centers, Pinnacle continues to transform the Architecture, Engineering, Construction, and Operations (AECO) industry through innovation, technology, and engineering excellence.

Our commitment to operational excellence, digital transformation, and employee experience makes Pinnacle an employer of choice for professionals seeking to make a meaningful impact on global projects.

Position Summary

Pinnacle FutureBuild Private Limited is seeking an experienced and strategic Admin Head to lead the Administration function for its Jaipur campus.

The incumbent will be responsible for overseeing end-to-end administration, facilities management, infrastructure, security, transport, travel, vendor management, statutory compliance, asset management, and workplace services. The role is critical in ensuring safe, efficient, and cost-effective operations while delivering an exceptional workplace experience for employees and visitors.

Key Responsibilities

Administration & Facilities Management

• Lead and manage the overall administration function for the Jaipur campus.
• Ensure smooth day-to-day operations of housekeeping, reception, cafeteria, mailroom, and office support services.
• Maintain workplace infrastructure and ensure high standards of cleanliness, safety, and employee comfort.
• Develop and implement administrative policies, procedures, and best practices.

Infrastructure & Office Operations

• Plan and optimize office space utilization to support business growth.
• Coordinate preventive and corrective maintenance of office infrastructure and equipment.
• Ensure uninterrupted availability of utilities including power, water, internet, HVAC, and other essential services.
• Maintain workplace readiness and operational efficiency across all facilities.

Vendor & Contract Management

• Identify, evaluate, negotiate, and onboard vendors and service providers.
• Manage vendor contracts, renewals, and Service Level Agreements (SLAs).
• Monitor vendor performance and drive continuous service improvements.
• Optimize administrative costs while maintaining service quality.

Security, Safety & Statutory Compliance

• Ensure compliance with all applicable statutory, regulatory, and local authority requirements.
• Oversee security operations, access control systems, fire safety, and emergency preparedness.
• Coordinate internal and external audits and ensure timely implementation of corrective actions.
• Promote a safe and secure workplace environment.

Transport, Travel & Guest House Management

• Manage employee transportation services and optimize route planning.
• Oversee corporate travel arrangements, accommodation bookings, and travel desk operations.
• Manage guest house operations to ensure quality service and cost efficiency.
• Develop cost-effective travel and logistics solutions.

Asset & Inventory Management

• Oversee procurement coordination for administrative requirements.
• Manage the complete lifecycle of office assets, including acquisition, maintenance, and disposal.
• Maintain accurate inventory records and Annual Maintenance Contracts (AMCs).
• Ensure effective utilization and accountability of company assets.

Budget & Cost Management

• Prepare and manage the annual administration budget.
• Monitor departmental expenditures and ensure adherence to approved budgets.
• Identify and implement cost optimization initiatives without compromising operational efficiency.
• Generate periodic reports on budget utilization and cost-saving measures.

Team Leadership & Stakeholder Management

• Lead, mentor, and develop the Administration team.
• Establish performance goals and drive continuous improvement initiatives.
• Collaborate with HR, IT, Finance, Procurement, and Business Leaders to support organizational objectives.
• Foster a culture of operational excellence, accountability, and customer-centric service delivery.

Experience

• 12–18 years of experience in Administration, Facilities Management, Corporate Services, or Workplace Operations.
• Proven experience managing large office campuses, corporate facilities, and administration teams.
• Experience in infrastructure management, vendor management, budgeting, statutory compliance, and workplace services.
• Exposure to managing multi-location administrative operations will be an added advantage.

Desired Qualifications

• Bachelor's Degree in any discipline.
• MBA or Postgraduate qualification in Administration, Operations, Facilities Management, or Business Management is preferred.

Technical Competencies

• Administration & Corporate Services
• Facilities & Infrastructure Management
• Vendor & Contract Management
• Office Space Planning
• Asset & Inventory Management
• Security & Safety Management
• Travel & Transport Administration
• Budgeting & Cost Control
• Statutory & Regulatory Compliance
• Facility Management Systems
• Microsoft Office Suite

Behavioral Competencies

• Strategic Leadership
• Operational Excellence
• Stakeholder Management
• Decision-Making & Problem Solving
• Communication & Interpersonal Skills
• Negotiation & Vendor Management
• Planning & Organizational Skills
• Team Development & Coaching
• Customer Service Orientation
• High Integrity & Accountability

Why Join Pinnacle?

At Pinnacle, you will be part of a globally recognized organization driving innovation across the AECO industry. As the Admin Head, you will play a pivotal role in creating a safe, efficient, and employee-centric workplace while supporting the company's continued growth and operational excellence. This role offers the opportunity to lead critical administrative functions, collaborate with senior leadership, and contribute to a world-class work environment.