Admin Executive

Position Overview

We are looking for a well-groomed, organised and detail-oriented Admin Executive to support the day-to-day administrative operations of a Promoter Floor for an UHNW client. The role requires strong coordination, confidentiality, professional communication and excellent hands-on proficiency in Microsoft Excel.

Key Responsibilities

• Manage day-to-day administrative activities and ensure smooth functioning of the Promoter Floor.
• Maintain records, registers, trackers, reports and administrative documentation accurately and systematically.
• Prepare, update and maintain Excel-based MIS, reports, data sheets, schedules and trackers.
• Handle data entry, documentation, filing and record maintenance with high accuracy.
• Coordinate with internal teams, vendors, service staff and other stakeholders for administrative requirements.
• Monitor office supplies, stationery and other administrative requirements and maintain proper inventory records.
• Assist in scheduling meetings, maintaining calendars and coordinating appointments or operational requirements as required.
• Prepare daily, weekly and monthly reports and share timely updates with the concerned stakeholders.
• Support billing, invoices, purchase documentation and other administrative paperwork, wherever required.
• Maintain strict confidentiality while handling sensitive information related to the client, family, business and operations.
• Ensure professional grooming, etiquette and service standards appropriate for an UHNW client environment.

Perform any other administrative duties assigned by the reporting manager or client representative.

Eligibility & Experience

• Graduate in any discipline from a recognised institution.
• Prior work experience in a 5-star / luxury hotel is mandatory or strongly preferred.
• Strong hands-on experience in Microsoft Excel is essential.
• Good knowledge of MS Word, PowerPoint, Outlook/email and other standard office applications.
• Strong administrative, coordination and organisational skills.
• Excellent attention to detail and accuracy in documentation and reporting.