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Job Description

Job Description

About Us

Event Source Solutions (ESS) is a full-service event rental and décor company serving corporate clients, DMCs, hotels, and planners across Central Florida. Our sister division, Floral Expositions (FE), provides plant, floral, and holiday décor execution for conventions, trade shows, sporting events, festivals, and corporate activations nationwide. Together we operate out of a 30,000 sq ft Orlando facility.

We're growing fast and need a detail-oriented, dependable person to help keep the office and our accounts running smoothly across both divisions.

The Role

We're looking for an Office Administrator who will be the backbone of day-to-day operations for both ESS and FE — managing the office, supporting our invoicing process, and staying on top of collections across both businesses. This is a hands-on role for someone who takes ownership, doesn't let things fall through the cracks, and is comfortable being the point person for both internal operations and client-facing financial communication.

What You'll Do

• Office Management: Keep the office running — handle incoming calls, correspondence, supplies, vendor coordination, and general day-to-day administrative operations for both ESS and FE
• Invoicing: Prepare, send, and track client invoices accurately and on time across both divisions
• Collections: Follow up on outstanding balances, communicate professionally with clients on payment status, and help keep receivables current for both ESS and FE
• Payment Processing: Collect and record payments, reconcile transactions, and maintain accurate financial records
• Administrative Support: Assist ownership and both sales/operations teams with scheduling, documentation, and general office coordination as needed

What We're Looking For

• Prior experience in office administration, bookkeeping, or accounts receivable/collections — event industry experience a plus, not required
• Comfortable juggling two brands/divisions and keeping their invoicing, clients, and records straight without mixing them up
• Strong organizational skills and follow-through; you notice when something's been sitting too long and you chase it down
• Comfortable handling money and having direct conversations with clients about payment
• Proficiency with basic accounting/invoicing software, Microsoft Office/Google Workspace, and Canva
• Professional, clear communicator — written and verbal
• Self-starter who can manage a full plate without close supervision

Compensation & Benefits

• Pay: $42,000–$55,000/year ($20–$26/hour), based on experience
• Schedule: Full-time, Monday–Friday, 9:00 AM–5:00 PM, occasional weekends required
• Health Insurance: Health, vision, dental, and life insurance offered
• PTO / Holidays: Paid time off and paid holidays
• Retirement / 401(k): 401(k) offered

Details

• Full-time, in-office role at our Orlando facility