Accounts Payable Lead

Job Title: Accounts Payable Lead

Experience: 4 – 10 years overall experience in Accounts Payable. Experience with LN Infor ERP systems is added advantage.

Desired Qualification: Graduate in Commerce / Finance & Accounting

Location: Coimbatore, Tamil Nadu.

Shift: Night Shift (US Time Zone) - Work from Office

Employment Type: Full-Time (Immediate Joiner)

 Job Summary

To work for the Accounts Payable (AP) function within the Shared Services environment, ensuring timely and accurate processing of vendor invoices, payments, reconciliations, and compliance with internal controls. 

Key Result Areas: 

• Working knowledge of the Record-to-Report (R2R) process
• On-time and accurate processing of vendor invoices
• Ensuring payment cycles are compliant
• Vendor management and query resolution
• Month-end & Year ending closing activities delivered within SLA
• AP ageing and GR/IR reconciliation accuracy
• Adherence to internal controls, audit requirements, and compliance frameworks

🛠️ Key Responsibilities

Invoice Processing & Compliance

• Work on end-to-end Accounts Payable process including invoice receipt, validation, PO matching and booking
• Ensure adherence to company policies, approval matrix, and financial controls
• Monitor daily invoice queues and ensure completion within the AP team to meet SLAs.

Payments & Reconciliations

• Perform weekly/bi-weekly payment cycles (ACH, wire, checks)
• Review payment proposals and manage exceptions prior to release
• Perform vendor account reconciliations and resolve discrepancies
• Ensure timely clearing of open items and ageing reduction
• Coordinate with vendors to resolve invoice disputes and discrepancies

Month-End Closing

• Ensure accurate AP accruals calculation and posting
• Review GR/IR accounts and ensure timely clean-up
• Support controller teams with close deliverables and reporting 

Daily Operations

• Manage incoming postal mail: sort, scan invoices and send to respective employees, and complete follow-up actions on time
• Handle vendor calls (central ring): resolve issues and request re-submission of missing/unpaid invoices 
• Create new vendor records in LN
• Download invoices from vendor portals
• Run check payments (CHK), arrange signatures, and mail checks; investigate and resolve returned checks
• Prepare working payment-run file (invoices ready to pay + open invoice list)
• Submit approved payments to the bank and send remittance letters to vendors
• Post AP documents in LN 

Support / Temporary Project Responsibilities

• Review and resolve uncashed checks aged over 4 months: analyze status, contact vendors, void checks, and reissue payments (ACH preferred)
• Review and resolve unpaid invoices aged over 6 months: analyze status, contact vendors, post CN or initiate payments
• Convert vendor payments from check to ACH by coordinating with vendors and updating details in LN
• Support W-9 compliance: collect W-9s from active vendors, update tax information (tax ID, company type), and upload registration documents in LN
• Perform vendor reconciliation clean-up by correcting vendor and invoice data in LN and resolving discrepancies with vendors 

Interaction with Stakeholders: 

• India Shared Service Team, US Finance Team, US Operations Team, Procurement, Auditors, External Vendors.