Accounting Assistant

Role Objective:

Provide administrative and accounting support, ensuring accurate recording of operations, regulatory compliance in Spain, and efficiency in Banpay EU’s internal processes.

Reports to: Managing Director, Banpay International

Key Responsibilities:

1. Administrative Management

• Handle calls, emails, and internal coordination.
• Organize schedules, meetings, and basic logistics.
• Manage physical and digital documentation (contracts, invoices, records).
• Maintain filing systems in line with audit and internal control standards.
• Oversee office supplies and provide operational support.

2. Accounting Functions

• Record income and expenses in accordance with the Spanish General Accounting Plan (PGC).
• Classify and post invoices and bank transactions.
• Support monthly closing processes.

3. Treasury and Reconciliations

• Perform periodic bank reconciliations.
• Monitor and track bank account movements.
• Manage petty cash and expense verification.

4. Accounts Receivable and Payable

• Follow up on client invoicing.
• Manage accounts receivable (aging).
• Handle supplier payments.
• Coordinate with the finance team to optimize cash flow.

5. Invoicing and Basic Tax Compliance

• Issue invoices in accordance with Spanish regulations.
• Manage VAT and maintain documentation for tax filings.
• Support preparation of information for taxes and audits.
• Assist in compliance with obligations before the Spanish Tax Agency.

6. Compliance and Control

• Organize documentation for internal and external audits.
• Support basic compliance processes (KYC/KYB documentation).
• Handle data in accordance with GDPR requirements.
• Ensure adherence to internal policies and document control procedures.

Profile Requirements:

Experience

• 2–4 years in administrative-accounting roles.
• Experience in accounting firms, consultancies, or financial companies (preferred).
• Advanced English.

Education

• Vocational training (FP) or Bachelor’s degree in:
• Business Administration and Finance
• Accounting
• Business Administration (ADE) or related field

Digital Tools

• Microsoft Excel (intermediate–advanced level).
• Microsoft 365 / Google Workspace.
• Experience with accounting software (A3, Sage, Holded, SAP, or similar).
• Experience with ERPs (Workday, NetSuite) is a plus.

Key Knowledge (Spain / EU)

• Practical knowledge of:
• Spanish General Accounting Plan (PGC)
• VAT (including basic intra-community transactions)
• Basic understanding of:
• Electronic invoicing
• Audit documentation management
• Nice to have:
• Basic knowledge of fintech/payments
• Compliance processes (KYC/KYB, AML)

Competencies

• Strong organization and attention to detail.
• Accuracy in handling financial information.
• Ability to follow through and execute tasks.
• Proactive and accountable.
• Teamwork and clear communication.

Added Value for Banpay

• Experience in digital or fintech environments.
• Ability to work across multiple jurisdictions (EU/LATAM).
• Process improvement mindset and operational efficiency focus.